Meeting Minutes for 12/12/2017

Canyon Elementary School District
P.O. Box 187, Pinehurst Road, Canyon, California 94516
Office (925) 376-4671 fax (925) 376-2343 email canyones@canyon.k12.ca.us

Annual Organizational Meeting
and
REGULAR SESSION OF THE GOVERNING BOARD
Tuesday, December 12, 2017
7:00 p.m.
Governance Team
Governing Board Members: Geronimo Bernard (Member) Brian Coyle (Vice President),
Ian Llewellyn, (Member), Jim Smith (President), Kaya Westling (Clerk)
Administration: Gloria Faircloth, Superintendent, Chief Business Official

Minutes
Tuesday, December 12, 2017
7:00 p.m.
I. Call to Order at ¬¬¬¬¬¬¬7:06 p.m.,
Roll call: Geronimo Bernard, Brian Coyle, Gloria Faircloth, Ian Llewellyn, Jim Smith, Kaya Westling (Other persons attending are also invited to give their names, but this is optional. No one shall be required to provide a name in order to attend the meeting.)

Designated taker of minutes: Geronimo Bernard and timekeeper: Ian Llewellyn.

II. Adoption of the Agenda (as written or as amended). Members of the public may request that the order of items on the agenda be changed. The Board may delete or change the order of items, but the only new items that may be added are those that involve a need for immediate action and that came to the Board’s attention less than 72 hours before the meeting.

If amended: moved by:_____ seconded by: _____, ayes:___, nays____, abstain___, absent___, motion_________.

III. Patriotic Observance

Poem by Emily Dickenson: Safe in their Alabaster House.

IV. Approval of Minutes of Previous Meetings

Approval of Minutes of Meeting of November 14, 2017 Meeting. Moved by: Ian Llewellyn, seconded by: Brian Coyle, ayes: 5, nays:_____, abstain:_____, absent:_____, motion approved.

V. Annual Organizational Meeting

a. Swearing in of the Trustees/Oaths of Office

b. Election of Officers

I. President – Jim Smith
Moved by: Geronimo Bernard, seconded by: Ian Llewellyn, ayes: 5, nays____, abstain___, absent___, motion approved.

II. Vice President – Brian Coyle
Moved by: Kaya Westling, seconded by: Geronimo Bernard, ayes: 5, nays____, abstain___, absent___, motion approved.

III. Clerk – Kaya Westling
Moved by: Ian Llewellyn, seconded by: Geronimo Bernard, ayes: 5, nays____, abstain___, absent___, motion approved.

VI. Recognitions

A. To Misty and Gloria for completing the Food Program Audit and Passing without any findings.
B. To all who participated in the Art Faire.
C. To Jibril for his hard work cleaning the drainage grates and for putting up the Stage Thrust.

VII. Public Comment (This is the time for the public to comment on items that are not on the agenda. Board members or staff may respond briefly or ask for clarifications, but no Board action will be taken.)

Parent letter: Hopes to get her child into kindergarten in 2018. Has an older child already enrolled in Canyon. Another parent is in the same situation and also wrote a letter to the Board.

VIII. CEF/CATSS Report

CEF: Asked for $126 K and additional expenses. Received around $25,000. Would like to put another letter requesting money to parents. Also would like to send a letter to alumni and community.

IX. Board Mail

X. Reports
a. Superintendent’s Report
1. Facility

2. Budget

See attached 1st Interim Report.

3. Employment

4. After School Program

5. Lunch Program

b. Principal’s Report
1. Staffing

2. Curriculum

c. Board Policy Project

d. Other Reports and Requests by Board Members

XI. Discussion Items

a. Centennial Celebration

Two celebrations being discussed: School Fundraiser and Community Pot Luck. More brainstorming needed.

b. Inter-district Transfer Policy

See attached notes for new policy ideas. Will be voted on next month. We do not SARB students.

Questions: Should we ask about previous attendance records. Our size limits what we can offer. How to prioritize when families have same priority listing and we have limited space. Will there be a lottery?

XII. Action Items

Resolution 2017 12 12A. Authorized Signature Resolution
Moved by: Ian Llewellyn, seconded by: Brian Coyle , ayes: 5, nays____, abstain___, absent___, motion approved..

Resolution 2017 12 12B. Filing of Statement of Facts for Roster of Public Agencies
Moved by: Brian Coyle, seconded by: Ian Llewellyn, ayes: 5, nays____, abstain___, absent___, motion approved.

Resolution 2017 12 12C. Approval of 1st Interim Budget Report
Moved by: Ian Llewellyn, seconded by: Kaya Westling, ayes: 5, nays____, abstain___, absent___, motion approved.

Resolution 2017 12 12D. Approval of Independent Audit Report for 2016-2017
Moved by: Ian Llewellyn, seconded by: Brian Coyle, ayes: 5, nays____, abstain___, absent___, motion approved.

Resolution 2017 12 12 E. Approve Stipend for 678 Teacher to document 678 curriculum and methodology and institutional history and traditions.
Moved by: Kaya Westling, seconded by: Brian Coyle, ayes: 5, nays____, abstain___, absent___, motion approved.

Resolution 2017 12 13F. Allowing student into 2018/19 School year whose Birthday falls two days past the September 1 State Legal Entrance Age.
Moved by: Ian Llewellyn, seconded by: Kaya Westling, ayes: 5, nays____, abstain___, absent___, motion approved..

XIII. Adjournment at 8:45 p.m. to next regular Board meeting on Tuesday, January 9, 2018.

Minutes Approved As written: Date:_____________

Jim Smith, President

Kaya Westling, Clerk