Meeting Minutes for 11/14/2017

Canyon Elementary School District
P.O. Box 187, Pinehurst Road, Canyon, California 94516
Office (925) 376-4671 fax (925) 376-2343 email canyones@canyon.k12.ca.us
REGULAR SESSION OF THE GOVERNING BOARD
And
Public Hearing on Sufficiency of Instructional Materials

Tuesday, November 14, 2017

Governance Team
Governing Board Members: Geronimo Bernard (Member) Brian Coyle Vice President),
Ian Llewellyn, (Member), (Clerk),Jim Smith (President), Kaya Westling (Clerk)
Administration: Gloria Faircloth, Superintendent, Chief Business Official

Minutes
Tuesday, November 14, 2017

I. Call to Order at ¬¬¬¬¬¬¬7:00 p.m., (7:00 p.m.)
Roll call: Geronimo Bernard, Brian Coyle, Gloria Faircloth, Ian Llewellyn, Jim Smith, and Kaya Westling. Other persons attending are also invited to give their names, but this is optional. No one shall be required to provide a name in order to attend the meeting.)

Designated taker of minutes: Geronimo Bernard and timekeeper: Ian Llewellyn

II. Adoption of the Agenda (as written or as amended).
Moved by: Ian Llewellyn, seconded by: Geronimo Bernard, ayes: 5, nays____, abstain___, absent___, motion approved.

III. Patriotic Observance

Fears Constitutional Decay the way California did in the 90’s will happen on National level today.

IV. Approval of Minutes of Previous Meetings

Approval of Minutes of Meeting October 10, 2017 If amended: Moved by: Ian Llewellyn, seconded by: Brian Coyle, ayes: 5, nays:_____, abstain:_____, absent:_____, motion approved.

V. Recognitions

A. To all who produced the Halloween Carnival. A great success!

VI. Public Comment (This is the time for the public to comment on items that are not on the agenda. Board members or staff may respond briefly or ask for clarifications, but no Board action will be taken.)

• Parent feels that E. Lynn loss has not been talked about enough.
• Parent was saddened by departure of E. Lynn. Sad that school could not help. Will be missed.
• What about Soule Shoppe? Will they come? Will they be back?
• Could students have more details or package about homework duties.
• Could child who misses the cut-off date by 2 days enter kindergarten?

VII. Public Hearing on Sufficiency of Instructional Materials

This is an Annual Hearing to determine that there are sufficient textbooks and other instructional materials for all students.

Canyon School meets the State Standards and Guidelines for Instructional Materials.

VIII. CEF/CATSS Report

CEF: Nothing new to report

CATSS: Will advertise next meeting. Don’t know why Soule Shoppe did not come to scheduled parent night. Had a great turn out for last meeting.

IX. Board Mail

X. Reports
a. Superintendent’s Report

ARC Solution came by to talk about our Cloud/Deep Storage. They can also scan all docs, clippings, etc. This will take 60 days. Can pay over 5 years. It is per district rate. Would be 17,000 first year. Hope to shop around for better rates.

1.Facility

The trees in the grove still need to be trimmed of dead branches. Gloria is seeking
reasonable bids from local tree service companies. This work would likely be dispersed over a period of time to minimize the cost.

2. Budget

Will need more money than projected because of the overlap teacher and legal fees.

3. Employment

4. After School Program

5. Lunch Program

Lunch after recess results in better classroom transition. Second year in experiment. Students are eating more lunch. Both of these outcomes are the goals of the lunch program changes.

b. Principal’s Report

Don’t know what happened to Soul Shoppe.

1. Staffing

2. Curriculum

“Dashboard”: We can look up any schools but our school is too small to be put into most of their categories. Need at least 11 students per group otherwise it violates student privacy.

Our Goals:
• More parent involvement
• Better attendance,
• Math, English, and Science Literacy
• Safe environment
• Improved communication
• Community engagement

c. Board Policy Project

c. Other Reports and Requests by Board Members

• Facebook Policy: See Attached note.
• Do we have much curriculum choice? Could we have Singapore math for example?

XI. Discussion Items

A. Centennial Celebration 2018:
• Kids brainstorming, each class is coming up with ideas.
• Big Picnic event
• Kid directed event
• Fundraiser in grove

These would be separate events at different times of the year.

XII. Closed Session: Pending Litigation

XIII. Report Out On Closed Session:

The school gave direction to legal counsel that the school has approved legal settlement.

XIV. Closed Session: Personnel Exception

XV. Report Out on Closed Session:

• Board has received evaluation of certificated employee.
• Board agreed to Special Project to be completed by Certificated Employee.

XVI. Action Items

Resolution 2017 11 14 A. Sufficiency of Instructional Materials.
Moved by: Brian Coyle, seconded by: Ian Llewellyn, ayes: 5, nays:_____, abstain:_____, absent:_____, motion approved.

Resolution 2017 11 14 B. William’s Quarterly Complaint Report
Moved by: Brian Coyle, seconded by: Ian Llewellyn, ayes: 5, nays:_____, abstain:_____, absent:_____, motion approved.

Resolution 2017 11 14 C. Approve Local Indicators of Student Success on the California School Dashboard.
Moved by: Brian Coyle, seconded by: Ian Llewellyn, ayes: 5, nays:_____, abstain:_____, absent:_____, motion approved.

Resolution 2017 11 14 D. Approve Legal Settlement.
Moved by: Kaya Westling, seconded by: Brian Coyle, ayes: 5, nays:_____, abstain:_____, absent:_____, motion approved.

XVII. Adjournment at 9:15 p.m. to next regular Board meeting on Tuesday, December 12, 2017

Minutes approved as written: Date:___________________

Jim Smith, President

Kaya Westling, Clerk