Meeting Minutes for 05/10/2018

Thursday, May 10, 2018
7:30 p.m.
I. Call to Order at ¬¬¬¬¬¬¬7:30 p.m.,
Roll call: Geronimo Bernard, Brian Coyle, Gloria Faircloth, Ian Llewellyn, Jim Smith, and Kaya Westling. Other persons attending are also invited to give their names, but this is optional. No one shall be required to provide a name in order to attend the meeting.)

Designated taker of minutes: Geronimo Bernard and timekeeper: Ian Llewellyn.

II. Adoption of the Agenda (as written or as amended). Members of the public may request that the order of items on the agenda be changed. The Board may delete or change the order of items, but the only new items that may be added are those that involve a need for immediate action and that came to the Board’s attention less than 72 hours before the meeting.

If amended: moved by: Ian Llewellyn, seconded by: Brian Coyle, ayes: 5, nays____, abstain___, absent___, motion approved. Amended: On Item No. XIII. Changed Hiring Committee to Interview Panel.

III. Patriotic Observance

“As nightfall does not come all at once, neither does oppression. In both instances there is a twilight when everything remains seemingly unchanged. And it is in such a twilight that we all must be most aware of change in the air—however slight—lest we become unwitting victims of the darkness.”
–Justice William O Douglas

IV. Approval of Minutes of Previous Meetings

Approval of Minutes of April 10, 2018, Meeting . If amended: Moved by: Brian Coyle, seconded by: Kaya Westling, ayes: 5, nays:_____, abstain:_____, absent:_____, motion approved.

V. Recognitions

A. To CATSS and the CEF for the Beautiful Nocturnal Fundraiser. Elegant and Successful Event.

VI. Public Comment (This is the time for the public to comment on items that are not on the agenda. Board members or staff may respond briefly or ask for clarifications, but no Board action will be taken.)

• Read letter from Gwen Winslow (read by Cassie Hilaski)
• Common literacy program “Book Club” format for kids . Something to consider in developing curriculum.
• Wondering about when board terms end.
• Shout out to all at “speak easy” It was well supported.
• Wondering about how hiring committee works.


Speakeasy made roughly $38,000. Still figuring out expenses, gross probably about $34,000. 130 people came.

Camp out in the Grove set for September 7. October 13 set for Walk-a-Thon.

VIII. Board Mail

IX. Reports
a. Superintendent’s Report
1. Facility

Alarm needs fixing. Cost $1,200. It still needs work. Looking for alternative contractors. Trying to find a different kind of alarm system all together.

2. Budget

Increase maintenance budget from $6,000 to $9,000. Create maintenance committee with a board member.

3. Employment

Talk about board member process. Three terms are up in November. July 16-August 10 is the time to file for becoming a board member. File in downtown Martinez.

4. After School Program

5. Lunch Program

b. Principal’s Report
1. Staffing

May 24 is the Open House. This is a good event to seek school volunteers. The following week is the kindergarten orientation (5/31). This is also a good time to see fresh volunteers.

2. Curriculum

c. Board Policy Project

d. Other Reports and Requests by Board Members

Facility: Apse Repiar May 1. Jeff Pratt, Abe Lynn and Ian Llewellyn.

Trees on Pinehurst: Mark Silva (EBMUD) met with Ian Llewellyn. Some Euks are dead. Mark is getting bids on those trees. Public Works is also responsible for some of the trees and Mark is still waiting to hear from them.

AUHSD Interdistrict Transfers: It is very unclear on how they are deciding on interdistrict transfers. Canyon School Board is formulating a letter to the AUHSD Board regarding this.

XI. Closed Session – Pubic Employee Appointment – Chief Business Manager/Official

XII. Report Out On Closed Session:

Discussed legal advice on public employee appointment. Synopsis of how hiring committee was formulated.

XIII. Action Items

The Interview Panel for the Chief Business Manager/Official Position for FY 2018/19

Moved by: Kaya Westling, seconded by: Brian Coyle, ayes: 4, nays:_____, abstain: 1, absent:_____, motion approved.

XII. Adjournment at 10:15 p.m. to next regular Board meeting on Tuesday, June 12, 2018.