Category Archives: School Board Meeting Minutes

Meeting Minutes for 12/12/2017

Canyon Elementary School District
P.O. Box 187, Pinehurst Road, Canyon, California 94516
Office (925) 376-4671 fax (925) 376-2343 email canyones@canyon.k12.ca.us

Annual Organizational Meeting
and
REGULAR SESSION OF THE GOVERNING BOARD
Tuesday, December 12, 2017
7:00 p.m.
Governance Team
Governing Board Members: Geronimo Bernard (Member) Brian Coyle (Vice President),
Ian Llewellyn, (Member), Jim Smith (President), Kaya Westling (Clerk)
Administration: Gloria Faircloth, Superintendent, Chief Business Official

Minutes
Tuesday, December 12, 2017
7:00 p.m.
I. Call to Order at ¬¬¬¬¬¬¬7:06 p.m.,
Roll call: Geronimo Bernard, Brian Coyle, Gloria Faircloth, Ian Llewellyn, Jim Smith, Kaya Westling (Other persons attending are also invited to give their names, but this is optional. No one shall be required to provide a name in order to attend the meeting.)

Designated taker of minutes: Geronimo Bernard and timekeeper: Ian Llewellyn.

II. Adoption of the Agenda (as written or as amended). Members of the public may request that the order of items on the agenda be changed. The Board may delete or change the order of items, but the only new items that may be added are those that involve a need for immediate action and that came to the Board’s attention less than 72 hours before the meeting.

If amended: moved by:_____ seconded by: _____, ayes:___, nays____, abstain___, absent___, motion_________.

III. Patriotic Observance

Poem by Emily Dickenson: Safe in their Alabaster House.

IV. Approval of Minutes of Previous Meetings

Approval of Minutes of Meeting of November 14, 2017 Meeting. Moved by: Ian Llewellyn, seconded by: Brian Coyle, ayes: 5, nays:_____, abstain:_____, absent:_____, motion approved.

V. Annual Organizational Meeting

a. Swearing in of the Trustees/Oaths of Office

b. Election of Officers

I. President – Jim Smith
Moved by: Geronimo Bernard, seconded by: Ian Llewellyn, ayes: 5, nays____, abstain___, absent___, motion approved.

II. Vice President – Brian Coyle
Moved by: Kaya Westling, seconded by: Geronimo Bernard, ayes: 5, nays____, abstain___, absent___, motion approved.

III. Clerk – Kaya Westling
Moved by: Ian Llewellyn, seconded by: Geronimo Bernard, ayes: 5, nays____, abstain___, absent___, motion approved.

VI. Recognitions

A. To Misty and Gloria for completing the Food Program Audit and Passing without any findings.
B. To all who participated in the Art Faire.
C. To Jibril for his hard work cleaning the drainage grates and for putting up the Stage Thrust.

VII. Public Comment (This is the time for the public to comment on items that are not on the agenda. Board members or staff may respond briefly or ask for clarifications, but no Board action will be taken.)

Parent letter: Hopes to get her child into kindergarten in 2018. Has an older child already enrolled in Canyon. Another parent is in the same situation and also wrote a letter to the Board.

VIII. CEF/CATSS Report

CEF: Asked for $126 K and additional expenses. Received around $25,000. Would like to put another letter requesting money to parents. Also would like to send a letter to alumni and community.

IX. Board Mail

X. Reports
a. Superintendent’s Report
1. Facility

2. Budget

See attached 1st Interim Report.

3. Employment

4. After School Program

5. Lunch Program

b. Principal’s Report
1. Staffing

2. Curriculum

c. Board Policy Project

d. Other Reports and Requests by Board Members

XI. Discussion Items

a. Centennial Celebration

Two celebrations being discussed: School Fundraiser and Community Pot Luck. More brainstorming needed.

b. Inter-district Transfer Policy

See attached notes for new policy ideas. Will be voted on next month. We do not SARB students.

Questions: Should we ask about previous attendance records. Our size limits what we can offer. How to prioritize when families have same priority listing and we have limited space. Will there be a lottery?

XII. Action Items

Resolution 2017 12 12A. Authorized Signature Resolution
Moved by: Ian Llewellyn, seconded by: Brian Coyle , ayes: 5, nays____, abstain___, absent___, motion approved..

Resolution 2017 12 12B. Filing of Statement of Facts for Roster of Public Agencies
Moved by: Brian Coyle, seconded by: Ian Llewellyn, ayes: 5, nays____, abstain___, absent___, motion approved.

Resolution 2017 12 12C. Approval of 1st Interim Budget Report
Moved by: Ian Llewellyn, seconded by: Kaya Westling, ayes: 5, nays____, abstain___, absent___, motion approved.

Resolution 2017 12 12D. Approval of Independent Audit Report for 2016-2017
Moved by: Ian Llewellyn, seconded by: Brian Coyle, ayes: 5, nays____, abstain___, absent___, motion approved.

Resolution 2017 12 12 E. Approve Stipend for 678 Teacher to document 678 curriculum and methodology and institutional history and traditions.
Moved by: Kaya Westling, seconded by: Brian Coyle, ayes: 5, nays____, abstain___, absent___, motion approved.

Resolution 2017 12 13F. Allowing student into 2018/19 School year whose Birthday falls two days past the September 1 State Legal Entrance Age.
Moved by: Ian Llewellyn, seconded by: Kaya Westling, ayes: 5, nays____, abstain___, absent___, motion approved..

XIII. Adjournment at 8:45 p.m. to next regular Board meeting on Tuesday, January 9, 2018.

Minutes Approved As written: Date:_____________

Jim Smith, President

Kaya Westling, Clerk

Meeting Minutes for 11/14/2017

Canyon Elementary School District
P.O. Box 187, Pinehurst Road, Canyon, California 94516
Office (925) 376-4671 fax (925) 376-2343 email canyones@canyon.k12.ca.us
REGULAR SESSION OF THE GOVERNING BOARD
And
Public Hearing on Sufficiency of Instructional Materials

Tuesday, November 14, 2017

Governance Team
Governing Board Members: Geronimo Bernard (Member) Brian Coyle Vice President),
Ian Llewellyn, (Member), (Clerk),Jim Smith (President), Kaya Westling (Clerk)
Administration: Gloria Faircloth, Superintendent, Chief Business Official

Minutes
Tuesday, November 14, 2017

I. Call to Order at ¬¬¬¬¬¬¬7:00 p.m., (7:00 p.m.)
Roll call: Geronimo Bernard, Brian Coyle, Gloria Faircloth, Ian Llewellyn, Jim Smith, and Kaya Westling. Other persons attending are also invited to give their names, but this is optional. No one shall be required to provide a name in order to attend the meeting.)

Designated taker of minutes: Geronimo Bernard and timekeeper: Ian Llewellyn

II. Adoption of the Agenda (as written or as amended).
Moved by: Ian Llewellyn, seconded by: Geronimo Bernard, ayes: 5, nays____, abstain___, absent___, motion approved.

III. Patriotic Observance

Fears Constitutional Decay the way California did in the 90’s will happen on National level today.

IV. Approval of Minutes of Previous Meetings

Approval of Minutes of Meeting October 10, 2017 If amended: Moved by: Ian Llewellyn, seconded by: Brian Coyle, ayes: 5, nays:_____, abstain:_____, absent:_____, motion approved.

V. Recognitions

A. To all who produced the Halloween Carnival. A great success!

VI. Public Comment (This is the time for the public to comment on items that are not on the agenda. Board members or staff may respond briefly or ask for clarifications, but no Board action will be taken.)

• Parent feels that E. Lynn loss has not been talked about enough.
• Parent was saddened by departure of E. Lynn. Sad that school could not help. Will be missed.
• What about Soule Shoppe? Will they come? Will they be back?
• Could students have more details or package about homework duties.
• Could child who misses the cut-off date by 2 days enter kindergarten?

VII. Public Hearing on Sufficiency of Instructional Materials

This is an Annual Hearing to determine that there are sufficient textbooks and other instructional materials for all students.

Canyon School meets the State Standards and Guidelines for Instructional Materials.

VIII. CEF/CATSS Report

CEF: Nothing new to report

CATSS: Will advertise next meeting. Don’t know why Soule Shoppe did not come to scheduled parent night. Had a great turn out for last meeting.

IX. Board Mail

X. Reports
a. Superintendent’s Report

ARC Solution came by to talk about our Cloud/Deep Storage. They can also scan all docs, clippings, etc. This will take 60 days. Can pay over 5 years. It is per district rate. Would be 17,000 first year. Hope to shop around for better rates.

1.Facility

The trees in the grove still need to be trimmed of dead branches. Gloria is seeking
reasonable bids from local tree service companies. This work would likely be dispersed over a period of time to minimize the cost.

2. Budget

Will need more money than projected because of the overlap teacher and legal fees.

3. Employment

4. After School Program

5. Lunch Program

Lunch after recess results in better classroom transition. Second year in experiment. Students are eating more lunch. Both of these outcomes are the goals of the lunch program changes.

b. Principal’s Report

Don’t know what happened to Soul Shoppe.

1. Staffing

2. Curriculum

“Dashboard”: We can look up any schools but our school is too small to be put into most of their categories. Need at least 11 students per group otherwise it violates student privacy.

Our Goals:
• More parent involvement
• Better attendance,
• Math, English, and Science Literacy
• Safe environment
• Improved communication
• Community engagement

c. Board Policy Project

c. Other Reports and Requests by Board Members

• Facebook Policy: See Attached note.
• Do we have much curriculum choice? Could we have Singapore math for example?

XI. Discussion Items

A. Centennial Celebration 2018:
• Kids brainstorming, each class is coming up with ideas.
• Big Picnic event
• Kid directed event
• Fundraiser in grove

These would be separate events at different times of the year.

XII. Closed Session: Pending Litigation

XIII. Report Out On Closed Session:

The school gave direction to legal counsel that the school has approved legal settlement.

XIV. Closed Session: Personnel Exception

XV. Report Out on Closed Session:

• Board has received evaluation of certificated employee.
• Board agreed to Special Project to be completed by Certificated Employee.

XVI. Action Items

Resolution 2017 11 14 A. Sufficiency of Instructional Materials.
Moved by: Brian Coyle, seconded by: Ian Llewellyn, ayes: 5, nays:_____, abstain:_____, absent:_____, motion approved.

Resolution 2017 11 14 B. William’s Quarterly Complaint Report
Moved by: Brian Coyle, seconded by: Ian Llewellyn, ayes: 5, nays:_____, abstain:_____, absent:_____, motion approved.

Resolution 2017 11 14 C. Approve Local Indicators of Student Success on the California School Dashboard.
Moved by: Brian Coyle, seconded by: Ian Llewellyn, ayes: 5, nays:_____, abstain:_____, absent:_____, motion approved.

Resolution 2017 11 14 D. Approve Legal Settlement.
Moved by: Kaya Westling, seconded by: Brian Coyle, ayes: 5, nays:_____, abstain:_____, absent:_____, motion approved.

XVII. Adjournment at 9:15 p.m. to next regular Board meeting on Tuesday, December 12, 2017

Minutes approved as written: Date:___________________

Jim Smith, President

Kaya Westling, Clerk

Meeting Minutes for 10/10/2017

Canyon Elementary School District
P.O. Box 187, Pinehurst Road, Canyon, California 94516
Office (925) 376-4671 fax (925) 376-2343 email canyones@canyon.k12.ca.us
SPECIAL CLOSED SESSION OF THE GOVERNING BOARD
Thursday, September 28, 2017
Governance Team
Governing Board Members: Geronimo Bernard (Member) Brian Coyle Vice President),
Ian Llewellyn, (Member), (Clerk),Jim Smith (President), Kaya Westling (Clerk)
Administration: Gloria Faircloth, Superintendent, Chief Business Official

Minutes
Thursday, September 28, 2017

I. Call to Order at ¬¬¬¬¬¬¬7:05 p.m.,
Roll call: Geronimo Bernard, Brian Coyle, Gloria Faircloth, Ian Llewellyn, Jim Smith, and Kaya Westling. Other persons attending are also invited to give their names, but this is optional. No one shall be required to provide a name in order to attend the meeting.)

Designated taker of minutes: Brian Coyle, and timekeeper: Ian Llewellyn

II. Adoption of the Agenda (as written or as amended).
If amended: moved by:_____ seconded by: _____, ayes:___, nays____, abstain___, absent___, motion_________.

III. Patriotic Observance – Stafford Act: Emergency

IV. Public Comment:

The Canyon School Board has had, from the declaration of local emergency to the present, the goal of restoring traffic over the Canyon Road Bridge as soon as possible. And we have urged this, as also repeatedly expressed, in order to reduce the risk to health and safety of our students, families, and staff.

Given that the Town of Moraga has finally opened bids for the installation of a single lane emergency bridge, we must assume that the Town is acting in good faith and will now be able to restore vehicle traffic by the end of November. We will continue to work to insure that the Town does in fact succeed in the installation of the bridge by that date.

V. Discussion Items

Canyon Road Bridge Closure

VI. Closed Session – Anticipated Litigation

VII. Report Out on Closed Session

Gave direction to legal counsel with regard to litigation.

VIII. Adjournment at 8:35 p.m. to next regular Board meeting on Tuesday, October 10, 2017

Minutes Approved As Written: Date:_________________

Jim Smith, President

Kaya Westling, Clerk

Meeting Minutes for 09/28/2017

Canyon Elementary School District
P.O. Box 187, Pinehurst Road, Canyon, California 94516
Office (925) 376-4671 fax (925) 376-2343 email canyones@canyon.k12.ca.us
SPECIAL CLOSED SESSION OF THE GOVERNING BOARD
Thursday, September 28, 2017
Governance Team
Governing Board Members: Geronimo Bernard (Member) Brian Coyle Vice President),
Ian Llewellyn, (Member), (Clerk),Jim Smith (President), Kaya Westling (Clerk)
Administration: Gloria Faircloth, Superintendent, Chief Business Official

Minutes
Thursday, September 28, 2017

I. Call to Order at ¬¬¬¬¬¬¬7:05 p.m.,
Roll call: Geronimo Bernard, Brian Coyle, Gloria Faircloth, Ian Llewellyn, Jim Smith, and Kaya Westling. Other persons attending are also invited to give their names, but this is optional. No one shall be required to provide a name in order to attend the meeting.)

Designated taker of minutes: Brian Coyle, and timekeeper: Ian Llewellyn

II. Adoption of the Agenda (as written or as amended).
If amended: moved by:_____ seconded by: _____, ayes:___, nays____, abstain___, absent___, motion_________.

III. Patriotic Observance – Stafford Act: Emergency

IV. Public Comment:

The Canyon School Board has had, from the declaration of local emergency to the present, the goal of restoring traffic over the Canyon Road Bridge as soon as possible. And we have urged this, as also repeatedly expressed, in order to reduce the risk to health and safety of our students, families, and staff.

Given that the Town of Moraga has finally opened bids for the installation of a single lane emergency bridge, we must assume that the Town is acting in good faith and will now be able to restore vehicle traffic by the end of November. We will continue to work to insure that the Town does in fact succeed in the installation of the bridge by that date.

V. Discussion Items

Canyon Road Bridge Closure

VI. Closed Session – Anticipated Litigation

VII. Report Out on Closed Session

Gave direction to legal counsel with regard to litigation.

VIII. Adjournment at 8:35 p.m. to next regular Board meeting on Tuesday, October 10, 2017

Minutes Approved As Written: Date:_________________

Jim Smith, President

Kaya Westling, Clerk

Meeting Minutes for 09/24/2017

Canyon Elementary School District
P.O. Box 187, Pinehurst Road, Canyon, California 94516
Office (925) 376-4671 fax (925) 376-2343 email canyones@canyon.k12.ca.us
CLOSED SESSION OF THE GOVERNING BOARD
Sunday, September 24, 2017

Governance Team
Governing Board Members: Geronimo Bernard (Member) Brian Coyle Vice President),
Ian Llewellyn, (Member), (Clerk),Jim Smith (President), Kaya Westling (Clerk)
Administration: Gloria Faircloth, Superintendent, Chief Business Official
Minutes
Sunday, September 24, 2017
10 a.m.
I. Call to Order at ¬¬¬¬¬¬¬ 10 a.m.,
Roll call: Geronimo Bernard, Brian Coyle, Gloria Faircloth, Ian Llewellyn, Jim Smith, and Kaya Westling. Other persons attending are also invited to give their names, but this is optional. No one shall be required to provide a name in order to attend the meeting.)

Designated taker of minutes: Brian Coyle and timekeeper: Ian Llewellyn

II. Adoption of the Agenda (as written or as amended). Members of the public may request that the order of items on the agenda be changed. The Board may delete or change the order of items, but the only new items that may be added are those that involve a need for immediate action and that came to the Board’s attention less than 72 hours before the meeting.

Moved by:_____ seconded by: _____, ayes:___, nays____, abstain___, absent___, motion_________.

III. Patriotic Observance

May the Federal Government assist all people who suffer from fire, earthquake and flood.

a. Public Comment

Patrick Riley “trying to follow school board action regarding bridge. As a community person hard to track down what’s going on. School board has acted as if it is part of the community when it has not acted… It has acted for the school district. He’s received things that suggest we speak for the community.”

IV. Closed Session

Anticipated Litigation

IV. Report out on Closed Session

Board voted to unanimously to give direction to legal counsel.

VI. Adjournment at 11 a.m to next regular Board meeting on Tuesday, October 10, 2017.

Minutes approved as written: Date:_______________

Jim Smith, President

Kaya Westling, Clerk

Meeting Minutes for 09/12/2017

Canyon Elementary School District
P.O. Box 187, Pinehurst Road, Canyon, California 94516
Office (925) 376-4671 fax (925) 376-2343 email canyones@canyon.k12.ca.us
REGULAR SESSION OF THE GOVERNING BOARD
Tuesday, September 12, 2017

Governance Team
Governing Board Members: Geronimo Bernard (Member) Brian Coyle Vice President),
Ian Llewellyn, (Member), (Clerk),Jim Smith (President), Kaya Westling (Clerk)
Administration: Gloria Faircloth, Superintendent, Chief Business Official

Minutes
Tuesday, September 12, 2017

I. Call to Order at ¬¬¬¬¬¬¬7 p.m.,
Roll call: Geronimo Bernard, Brian Coyle, Gloria Faircloth, Ian Llewellyn, Jim Smith, and Kaya Westling. Other persons attending are also invited to give their names, but this is optional. No one shall be required to provide a name in order to attend the meeting.)

Designated taker of minutes: Geronimo Bernard and timekeeper: Ian Llewellyn

II. Adoption of the Agenda (as written or as amended). Members of the public may request that the order of items on the agenda be changed. The Board may delete or change the order of items, but the only new items that may be added are those that involve a need for immediate action and that came to the Board’s attention less than 72 hours before the meeting.

If amended: moved by: seconded by: _____, ayes:___, nays____, abstain___, absent___, motion_________.

III. Patriotic Observance

Talk about Keeling Curve. A graph plots ongoing change in concentration of carbon dioxide. Based at Mauna Loa Observatory.

IV. Approval of Minutes of Previous Meetings

Approval of Minutes of Meeting . If amended: Moved by: _______, seconded by:_______, ayes:____, nays:_____, abstain:_____, absent:_____, motion __________.

V. Recognitions

To all new and returning staff for all of the preparatory work to begin the new year.
Steven Day is a hit with kids, staff and students.

VI. Public Comment (This is the time for the public to comment on items that are not on the agenda. Board members or staff may respond briefly or ask for clarifications, but no Board action will be taken.)

VII. CEF/CATSS Report

CEF: Just met. New treasurer, Michael Godwin is a doing a good job. Back to school night will be used to talk to parents about “ask” letters. All letters have gone out. Raphaelle has set up forms electronically. Also talked about 100 year gala with CTSS. Hope to use 100 year gala to reach out to alumni for funds. Trying to coordinate with CATSS on a more systemic level. A new cookbook edition is being talked about.

CATSS: Has a great crew.

VIII. Board Mail

IX. Reports
a. Superintendent’s Report

1. Facility
Carlos finished furnace and heaters. Did a great job.

2. Budget
School is running at a deficit. Funds were transferred to cover deficit. Because the budget was not adjusted we received an audit finding. See Unaudited Actuals 2016//17 for full details.

3. Employment
4. After School Program
5. Lunch Program

b. Principal’s Report
1. Staffing

2. Curriculum

c. Board Policy Project

d. Other Reports and Requests by Board Members

X. Discussion Items

A. Policy regarding securing legal counsel and litigation.

School and community seek to have a meeting with Moraga Mayor and Town Council. Looking for an actual documented plan on the Canyon Road Bridge Closure.

We do not want them to demolish the bridge without a replacement plan in place. See attached letter.

XI. Action Items

Resolution 2017 09 12 A. Approve 2016/17 Unaudited Actuals
Moved by: Ian Llewellyn, seconded by: Brian Coyle, ayes: 5, nays:_____, abstain:_____, absent:_____, motion approved.

Resolution 2017 09 12 B. Approve GANN Appropriations Limit
Moved by: Ian Llewellyn, seconded by: Kaya Westling, ayes: 5, nays:_____, abstain:_____, absent:_____, motion approved.

Resolution 2017 09 12 C. Approve Interdistrict transfer student 0912C.
Moved by: Ian Llewellyn, seconded by: Kaya Westling, ayes: 5, nays:_____, abstain:_____, absent:_____, motion approved.

Resolution 2017 09 12 D. Approve interdistrict transfer student 0912D.
Moved by: Ian Llewellyn, seconded by: Kaya Westling, ayes: 5, nays:_____, abstain:_____, absent:_____, motion approved.

Resolution 2017 09 12 E. Approve interdistrict transfer students 0912E 1 and 2
Moved by: Ian Llewellyn, seconded by: Kaya Westling, ayes: 5, nays:_____, abstain:_____, absent:_____, motion approved.

Resolution 2017 09 12 F. Approve interdistrict transfer student 0912F
Moved by: Ian Llewellyn, seconded by: Kaya Westling, ayes: 5, nays:_____, abstain:_____, absent:_____, motion approved.

Resolution 2017 09 12 G. Approve interdistrict transfer student 0912G
Moved by: Ian Llewellyn, seconded by: Kaya Westling, ayes: 5, nays:_____, abstain:_____, absent:_____, motion approved.

XII. Adjournment at 8:15 p.m. to next regular Board meeting on Tuesday, October 10, 2017.

Minutes Approved As Written: Date:_________________

Jim Smith, President

Kaya Westling, Clerk

Meeting Minutes for 09/10/2017

Canyon Elementary School District
P.O. Box 187, Pinehurst Road, Canyon, California 94516
Office (925) 376-4671 fax (925) 376-2343 email canyones@canyon.k12.ca.us
SPECIAL CLOSED SESSION OF THE GOVERNING BOARD
Sunday, September 10, 2017
10 a.m.

Governance Team
Governing Board Members: Geronimo Bernard (Member) Brian Coyle Vice President),
Ian Llewellyn, (Member), (Clerk),Jim Smith (President), Kaya Westling (Clerk)
Administration: Gloria Faircloth, Superintendent, Chief Business Official

SPECIAL CLOSED SESSION MINUTES
Sunday, September 10, 2017
10 A.M.
I. Call to Order at ¬¬¬¬¬¬¬10 a.m.,
Roll call: Geronimo Bernard, Brian Coyle, Gloria Faircloth, Ian Llewellyn, Jim Smith, and Kaya Westling. Other persons attending are also invited to give their names, but this is optional. No one shall be required to provide a name in order to attend the meeting.)

Designated taker of minutes______________ and timekeeper________________.

II. Adoption of the Agenda (as written or as amended). Members of the public may request that the order of items on the agenda be changed. The Board may delete or change the order of items, but the only new items that may be added are those that involve a need for immediate action and that came to the Board’s attention less than 72 hours before the meeting.

If amended: moved by:_____ seconded by: _____, ayes:___, nays____, abstain___, absent___, motion_________.

III. Patriotic Observance

IV. CLOSED SESSION – PENDING LITIGATION

V. REPORT OUT ON CLOSED SESSION

Board discussed pending litigation and directions was given to legal counsel.

XII. Adjournment at 11:52 a.m. to next regular Board meeting on Tuesday, September 12, 2017 at 7 p.m.

Minutes Approved As Written: Date:________________

Jim Smith, President

Kaya Westling, Clerk

Meeting Minutes for 08/15/2017

Canyon Elementary School District
P.O. Box 187, Pinehurst Road, Canyon, California 94516
Office (925) 376-4671 fax (925) 376-2343 email canyones@canyon.k12.ca.us
REGULAR SESSION OF THE GOVERNING BOARD
Tuesday, August 15,2017

Governance Team
Governing Board Members: Geronimo Bernard (Member) Brian Coyle Vice President),
Ian Llewellyn, (Member), (Clerk),Jim Smith (President), Kaya Westling (Clerk)
Administration: Gloria Faircloth, Superintendent, Chief Business Official

Minutes
Tuesday, August 15, 2017

I. Call to Order at ¬¬¬¬¬¬¬7:04 p.m.,
Roll call: Geronimo Bernard, Brian Coyle, Gloria Faircloth, Ian Llewellyn, Jim Smith, and Kaya Westling. Other persons attending are also invited to give their names, but this is optional. No one shall be required to provide a name in order to attend the meeting.)

Designated taker of minutes: Geronimo Bernard and timekeeper: Brian Coyle.

II. Adoption of the Agenda (as written or as amended). Members of the public may request that the order of items on the agenda be changed. The Board may delete or change the order of items, but the only new items that may be added are those that involve a need for immediate action and that came to the Board’s attention less than 72 hours before the meeting.

If amended, moved by:_____ seconded by: _____, ayes:___, nays____, abstain___, absent___, motion_________.

III. Patriotic Observance

IV. Approval of Minutes of Previous Meetings

Approval of Minutes of Meeting . If amended: Moved by: _______, seconded by:_______, ayes:____, nays:_____, abstain:_____, absent:_____, motion tabled.

V. Recognitions

Thanks you to the parents who came to the July 30 working. Thanks also to the members of the 678 Hiring committee. Special thanks to Lisa Lenherr.

VI. Public Comment (This is the time for the public to comment on items that are not on the agenda. Board members or staff may respond briefly or ask for clarifications, but no Board action will be taken.)

VII. CEF/CATSS Report

CEF is finalizing “Ask” letters. Welcome breakfast is scheduled for Saturday, August 26.

VIII. Board Mail

IX. Reports
a. Superintendent’s Report
1. Facility
Need to spread chips. Audit from Moraga Fire Department. They want us to clean leaves off of the roof. Clean out mechanical closets. They will be back in 30 days.

2. Budget

3. Employment
Looking for moving “deep storage” school data to the Cloud. Talking with “Arc Data” company.

4. After School Program

5. Lunch Program

b. Principal’s Report
1. Staffing

2. Curriculum

c. Board Policy Project

d. Other Reports and Requests by Board Members

X. Closed Session

Pending Litigation

XI. Report Out on Closed Session

In matter of litigation, the board gave direction to legal council.

XII. Discussion Items

XIII. Action Items

Resolution 2017 08 15 A. Approve Quarterly Uniform complaint Form for July 31, 2017
Moved by: Brian Coyle, seconded by: Geronimo Bernard, ayes: 3, nays:_____, abstain:_____, absent: 2, motion approved.

Resolution 2017 08 15 B. Approve Interdistrict Transfer Permit for Student 2017 08 15 B (New)
Moved by: Brian Coyle, seconded by: Geronimo Bernard, ayes: 3 , nays:_____, abstain:_____, absent: 2, motion approved.

Resolution 2017 08 15 C. Approve Interdistrict Transfer Permit for Student 2017 08 15 C (New)
Moved by: Brian Coyle, seconded by: Geronimo Bernard, ayes:3, nays:_____, abstain:_____, absent: 2, motion approved.

Resolution 2017 08 15 AD Approve Hiring of 678 Teaching Candidate
Moved by: Geronimo Bernard, seconded by: Brian Coyle, ayes: 3, nays:_____, abstain:_____, absent: 2, motion approved.

Resolutions 2017 08 15 E. Approve Out of District Transfers for TK students 08 15 E and 08 15 F.
Moved by: Geronimo Bernard, seconded by: Brian Coyle, ayes: 3, nays:_____, abstain:_____, absent: 2, motion approved.

XIV. Adjournment at 8:53 p.m. to next regular Board meeting on Tuesday, September 12, 2017.

Minutes Approved As Written: Date:________________

Jim Smith

Kaya Westling

Meeting Minutes for 07/11/2017

Canyon Elementary School District
P.O. Box 187, Pinehurst Road, Canyon, California 94516
Office (925) 376-4671 fax (925) 376-2343 email canyones@canyon.k12.ca.us
REGULAR SESSION OF THE GOVERNING BOARD

Tuesday, July 11, 2017
Governance Team
Governing Board Members: Geronimo Bernard (Member) Brian Coyle Vice President),
Ian Llewellyn, (Member), (Clerk),Jim Smith (President), Kaya Westling (Clerk)
Administration: Gloria Faircloth, Superintendent, Chief Business Official

Minutes
Tuesday, July 11, 2017
7:00 p.m.
I. Call to Order at ¬¬¬¬¬¬¬7:05 p.m.,
Roll call: Geronimo Bernard, Brian Coyle, Gloria Faircloth, Ian Llewellyn, Jim Smith, and Kaya Westling. Other persons attending are also invited to give their names, but this is optional. No one shall be required to provide a name in order to attend the meeting.)

Designated taker of minutes: Geronimo Bernard and timekeeper: Kaya Westling.

II. Adoption of the Agenda (as written or as amended). Members of the public may request that the order of items on the agenda be changed. The Board may delete or change the order of items, but the only new items that may be added are those that involve a need for immediate action and that came to the Board’s attention less than 72 hours before the meeting.

If amended: moved by:_____ seconded by: _____, ayes:___, nays____, abstain___, absent___, motion_________.

III. Patriotic Observance

When students were in Nobel Laureate Richard Feynman class they were blown away by his speaking ability, humor, and science blended together

IV. Approval of Minutes of Meeting . If amended: Moved by: _______, seconded by:_______, ayes:____, nays:_____, abstain:_____, absent:_____, motion tabled.

V. Recognitions

To all who attended work day. Very helpful.

VI. Public Comment (This is the time for the public to comment on items that are not on the agenda. Board members or staff may respond briefly or ask for clarifications, but no Board action will be taken.)

Conversation about interdistrict transfers: Clarity and open communication needed.

VII. CEF/CATSS Report

VIII. Board Mail

IX. Reports
a. Superintendent’s Report
1. Facility
2. Budget

Consolidated funds applied for every year. Title 2 and REAP. Title 2 funds
are $2,000. REAP: Federal funds around $18,000. GATE is no longer part
of funds.

3. Employment
4. After School Program
5. Lunch Program

b. Principal’s Report
1. Staffing

Looking for more applicants for teacher position.

2. Curriculum

c. Board Policy Project

d. Other Reports and Requests by Board Members

X. Discussion Items

Support of SB 562 Healthy California Act: SB 562 has passed the senate: School pays out $72,000 a year . Could save 10% of overall budget.

XI. Action Items

Resolution 2017 07 11 A: Approve Consolidated Application
Moved by: Kaya Westling seconded by: Ian Llewellyn, ayes: 4, nays____, abstain___, absent: 1, motion approved..

Resolution 2017 07 11 B. Approve Resolution to Support SB562.
Moved by: Kaya Westling, seconded by: Ian Llewellyn, ayes:4, nays____, abstain___, absent: 1, motion approved..

XII. Adjournment at 7:50 p.m. to next regular Board meeting on Tuesday, August 15, 2017.

Minutes Approved As Written: Date:_____________

Jim Smith, President

Kaya Westling, Clerk

Meeting Minutes for 07/07/2017

Canyon Elementary School District
P.O. Box 187, Pinehurst Road, Canyon, California 94516
Office (925) 376-4671 fax (925) 376-2343 email canyones@canyon.k12.ca.us
SPECIAL SESSION OF THE GOVERNING BOARD

Friday, July 7, 2017
11:00

Governance Team
Governing Board Members: Geronimo Bernard (Member) Brian Coyle Vice President),
Ian Llewellyn, (Member), (Clerk),Jim Smith (President), Kaya Westling (Clerk)
Administration: Gloria Faircloth, Superintendent, Chief Business Official

Minutes
Friday, July 7, 2017
11:00

I. Call to Order at ¬¬¬¬¬¬¬11:00 a.m.
Roll call: Geronimo Bernard, Brian Coyle, Gloria Faircloth, Ian Llewellyn, Jim Smith, and Kaya Westling. Other persons attending are also invited to give their names, but this is optional. No one shall be required to provide a name in order to attend the meeting.)

Designated taker of minutes: Brian Coyle and timekeeper: Kaya Westling.

II. Adoption of the Agenda (as written or as amended). Members of the public may request that the order of items on the agenda be changed. The Board may delete or change the order of items, but the only new items that may be added are those that involve a need for immediate action and that came to the Board’s attention less than 72 hours before the meeting.

If amended: moved by: seconded by: _____, ayes:___, nays____, abstain___, absent___, motion_________.

III. Public Comment (This is the time for the public to comment on items that are not on the agenda. Board members or staff may respond briefly or ask for clarifications, but no Board action will be taken.)

Therese Peffer letter read aloud.

IV. Closed Session Agenda Item:

Confidential Student Matter (California Education Code section 35146):
The Board of Trustees will meet in closed session to consider the revocation of Interdistrict Transfer Permit Agreements for Student #20170707A and Student #20170707B.

V. Report Out:

The Board voted unanimously to pass a resolution to revoke the Interdistrict Transfer Permit Agreements for students #20170707A and #20170707B.

VI. Adjourned: 11:15 a.m.

Minutes approved as written: Date:

Jim Smith, President

Kaya Westling, Clerk