Category Archives: School Board Meeting Minutes

Meeting Minutes for 07/10/2018

Tuesday, July 10, 2018
Brown Act Training 1 to 4
Board Meeting 4 p.m.

Governance Team
Governing Board Members: Brian Coyle Vice President),
Ian Llewellyn, (Member), (Clerk),Jim Smith (President), Kaya Westling (Clerk)
Administration: Gloria Faircloth, Superintendent, Chief Business Official

Minutes
Tuesday, July 10, 2018
4 p.m.

I. Call to Order at ¬¬¬¬¬¬¬4 p.m., (4:00 p.m.)
Roll call: Geronimo Bernard, Brian Coyle, Gloria Faircloth, Ian Llewellyn, Jim Smith, and Kaya Westling. Other persons attending are also invited to give their names, but this is optional. No one shall be required to provide a name in order to attend the meeting.)

Designated taker of minutes: Brian Coyle and timekeeper: Kaya Westling.

II. Adoption of the Agenda as written:

Moved by: Brian Coyle, seconded by: Kaya Westling, ayes: 3, nays____, abstain___, absent: 1, motion approved.

III. Patriotic Observance

IV. Approval of Minutes of Previous Meetings

Approval of Minutes of * Meeting . If amended: Moved by: _______, seconded by:_______, ayes:____, nays:_____, abstain:_____, absent:_____, motion __________.

V. Recognitions

Thanks to all who came to the Work Day. Lots of work got done.

VI. Public Comment: None.

VII. CEF/CATSS Report

VIII. Board Mail

IX. Reports
a. Superintendent’s Report
1. Facility
2. Budget
3. Employment
4. After School Program
5. Lunch Program

b. Principal’s Report
1. Staffing
2. Curriculum

c. Board Policy Project

We have two policies to adopt: 1) Timeframe for filing claims against the district and 2) Policy to protect immigrant families/student.

These policies need to be on the next meeting’s agenda.

d. Other Reports and Requests by Board Members

X. Discussion Items

A. Acalanes Union High School District Academic Calendar for 2019-2020

In 2019/2020 AUHSD will shift schedule forward.

XI. Action Items

Resolution 2018 07 10A. Approve 18/19 Balances in Excess of Reserves
Moved by: Kaya Westling, seconded by: Brian Coyle, ayes: 3, nays:_____, abstain:_____, absent: 1, motion approved.

Note: Reserves can be used for one time payments, primarily for emergency and unanticipated expenses.

XII. Adjournment at 5 p.m. to next regular Board meeting on Tuesday, August 14, 2018.

Meeting Minutes for 06/12/2018

Tuesday, June 12, 2018

I. Call to Order at ¬¬¬¬¬¬¬7:05 p.m., (7:00 p.m.)
Roll call: Geronimo Bernard, Brian Coyle, Gloria Faircloth, Ian Llewellyn, Jim Smith, and Kaya Westling.

Designated taker of minutes: Geronimo Bernard and timekeeper: Kaya Westling

II. Adoption of the Agenda as amended: Added second recognition.

If amended: moved by: Jim Smith, seconded by: Geronimo Bernard, ayes 4, nays 1, abstain___, absent___, motion approved.

III. Patriotic Observance

Peace.

IV. Approval of Minutes of Previous Meetings

Approval of Minutes of May 10, 2018 Meeting . Moved by: Brian Coyle, seconded by: Kaya Westling, ayes:4, nays:_____, abstain:_____, absent: 1, motion approved.

V. Recognitions

To the Generous and Skilled Repairs of the APSE by Community Members.

Brian Coyle for his efforts in starting Costa Rica Outward Bound Trip 12 year’s ago.

VI. Public Comment (This is the time for the public to comment on items that are not on the agenda. Board members or staff may respond briefly or ask for clarifications, but no Board action will be taken.)

• Shout out to all who made the all school picnic a success.
• Parent sad/upset that they feel back door deals being done at last meeting.
• Do we need a superintendent? Would like a career educator as superintendent. Feel that would be the best.
• Feel Lucia is best fit to be the superintendent.

VII. Public Hearing on the LCAP and 18/19 Budget

LCAP – We have highest scores of standard testing in county. School site council did survey for feedback led by Lucia. LCAP done purely to receive funding for the school. Attendance still an issue.
Budget – Revenue $833,948.50, Expenditures $833.948.50. CEF contribution: $68,549.50. See attached report for more details or ask the superintendent for more details.

VIII. CEF/CATSS Report

CEF: Creek Tile Mosaic Fundraiser Project: Student do most of work. Parent’s donation based on size of area they sponsor.

CATSS: Elected new board. Transition will take place this summer.

IX. Board Mail

X. Reports
a. Superintendent’s Report

Brown Act Training July 10 at 1 p.m.

1. Facility

• Need concrete piers for retaining wall at room c.
• Need someone to take over for Gloria’s position as Facility project/meeting Organizer. Most likely will be a board member.
• Still looking for Electrical Work bids.
• Need someone to work with/coordinate with Water System Operator on a regular basis.

2. Budget

Need to pass BP3320 at July 10 meeting. Puts a limit on how long some can seek legal action against the school. See attached document for full report.

3. Employment

4. After School Program

5. Lunch Program

b. Principal’s Report

Will follow up on attendance issues.
Want to use the picnic to gather historical information to publish later in the fall.
Lunch is being made 15 minutes earlier.

1. Staffing- staffing will stay the same.

2. Curriculum

Art teacher hire to be done soon.

c. Board Policy Project

d. Other Reports and Requests by Board Members

Summary of principal and superintendent duties. See attached document.

X. Discussion Items

XI. Action Items

2018 06 12 A. Approve Williams Quarterly Uniform Complaint Form
Moved by: Brian Coyle, seconded by: Geronimo Bernard, ayes: 4, nays:_____, abstain:___, absent: 1, motion approved.

Resolution 2018 06 12 B. Approve Interdistrict Transfer Application for Student #20180612B.
Moved by: Brian Coyle, seconded by: Kaya Westling, ayes: 4, nays:_____, abstain:_____, absent: 4, motion approved.

Resolution 2018 06 12 C. Approve Interdistrict Transfer for Out of District Student #20180612 C.
Moved by: Brian Coyle, seconded by: Kaya Westling, ayes: 4, nays:_____, abstain:_____, absent: 1, motion approved.

Resolution 201806 12 D. Approval of CBO Contract for Monica Santiago FY 2018/19.
Moved by: Geronimo Bernard, seconded by: Kaya Westling, ayes: 4, nays:_____, abstain:_____, absent: 1, motion approved.

Resolution 201806 12 E. Approve Salary Schedules for 2018/2019
Moved by: Geronimo Bernard, seconded by: Brian Coyle, ayes: 4, nays:_____, abstain:_____, absent: 1, motion approved.

Resolution 201806 12 F. Approve “Bell Schedule” changes for 2018/19 School Year.
Moved by: Brian Coyle, seconded by: Kaya Westling, ayes: 4, nays:_____, abstain:_____, absent: 1, motion approved.

Resolution 201806 12 G. Approve Resolution Ordering Specifications of the Election Order.
Moved by: Brian Coyle, seconded by: Kaya Westling, ayes: 4, nays:_____, abstain:_____, absent: 1, motion approved.

XII. Adjournment at 9:30 p.m. to next regular Board meeting on Tuesday, July 10, 2018 beginning 4 p.m.

Meeting Minutes for 05/10/2018

Thursday, May 10, 2018
7:30 p.m.
I. Call to Order at ¬¬¬¬¬¬¬7:30 p.m.,
Roll call: Geronimo Bernard, Brian Coyle, Gloria Faircloth, Ian Llewellyn, Jim Smith, and Kaya Westling. Other persons attending are also invited to give their names, but this is optional. No one shall be required to provide a name in order to attend the meeting.)

Designated taker of minutes: Geronimo Bernard and timekeeper: Ian Llewellyn.

II. Adoption of the Agenda (as written or as amended). Members of the public may request that the order of items on the agenda be changed. The Board may delete or change the order of items, but the only new items that may be added are those that involve a need for immediate action and that came to the Board’s attention less than 72 hours before the meeting.

If amended: moved by: Ian Llewellyn, seconded by: Brian Coyle, ayes: 5, nays____, abstain___, absent___, motion approved. Amended: On Item No. XIII. Changed Hiring Committee to Interview Panel.

III. Patriotic Observance

“As nightfall does not come all at once, neither does oppression. In both instances there is a twilight when everything remains seemingly unchanged. And it is in such a twilight that we all must be most aware of change in the air—however slight—lest we become unwitting victims of the darkness.”
–Justice William O Douglas

IV. Approval of Minutes of Previous Meetings

Approval of Minutes of April 10, 2018, Meeting . If amended: Moved by: Brian Coyle, seconded by: Kaya Westling, ayes: 5, nays:_____, abstain:_____, absent:_____, motion approved.

V. Recognitions

A. To CATSS and the CEF for the Beautiful Nocturnal Fundraiser. Elegant and Successful Event.

VI. Public Comment (This is the time for the public to comment on items that are not on the agenda. Board members or staff may respond briefly or ask for clarifications, but no Board action will be taken.)

• Read letter from Gwen Winslow (read by Cassie Hilaski)
• Common literacy program “Book Club” format for kids . Something to consider in developing curriculum.
• Wondering about when board terms end.
• Shout out to all at “speak easy” It was well supported.
• Wondering about how hiring committee works.

VII. CEF/CATSS Report

Speakeasy made roughly $38,000. Still figuring out expenses, gross probably about $34,000. 130 people came.

Camp out in the Grove set for September 7. October 13 set for Walk-a-Thon.

VIII. Board Mail

IX. Reports
a. Superintendent’s Report
1. Facility

Alarm needs fixing. Cost $1,200. It still needs work. Looking for alternative contractors. Trying to find a different kind of alarm system all together.

2. Budget

Increase maintenance budget from $6,000 to $9,000. Create maintenance committee with a board member.

3. Employment

Talk about board member process. Three terms are up in November. July 16-August 10 is the time to file for becoming a board member. File in downtown Martinez.

4. After School Program

5. Lunch Program

b. Principal’s Report
1. Staffing

May 24 is the Open House. This is a good event to seek school volunteers. The following week is the kindergarten orientation (5/31). This is also a good time to see fresh volunteers.

2. Curriculum

c. Board Policy Project

d. Other Reports and Requests by Board Members

Facility: Apse Repiar May 1. Jeff Pratt, Abe Lynn and Ian Llewellyn.

Trees on Pinehurst: Mark Silva (EBMUD) met with Ian Llewellyn. Some Euks are dead. Mark is getting bids on those trees. Public Works is also responsible for some of the trees and Mark is still waiting to hear from them.

AUHSD Interdistrict Transfers: It is very unclear on how they are deciding on interdistrict transfers. Canyon School Board is formulating a letter to the AUHSD Board regarding this.

XI. Closed Session – Pubic Employee Appointment – Chief Business Manager/Official

XII. Report Out On Closed Session:

Discussed legal advice on public employee appointment. Synopsis of how hiring committee was formulated.

XIII. Action Items

The Interview Panel for the Chief Business Manager/Official Position for FY 2018/19

Moved by: Kaya Westling, seconded by: Brian Coyle, ayes: 4, nays:_____, abstain: 1, absent:_____, motion approved.

XII. Adjournment at 10:15 p.m. to next regular Board meeting on Tuesday, June 12, 2018.

Meeting Minutes for 04/10/2018

Minutes
Tuesday, April 10, 2018

I. Call to Order at ¬¬¬¬¬¬¬7:05 p.m.,
Roll call: Geronimo Bernard, Brian Coyle, Gloria Faircloth, Ian Llewellyn, Jim Smith, and Kaya Westling.

Designated taker of minutes: Brian Coyle and timekeeper: Ian Llewellyn.

II. Adoption of the Agenda (as written or as amended).

If amended: moved by: Ian Llewellyn, seconded by: Brian Coyle, ayes: 4, nays____, abstain___, absent: 1, motion approved.

III. Patriotic Observance

Peggy noted it was “equal pay day.”

IV. Approval of Minutes of Previous Meetings

Approval of Minutes of February 13 and March 13 Meetings. Moved by: Ian Llewellyn, seconded by: Brian Coyle, ayes: 4, nays:_____, abstain:_____, absent: 1, motion approved.

V. Recognitions

John Holland hung the 100 year old student desk in the library and installed a shelf below it.

VI. Public Comment (This is the time for the public to comment on items that are not on the agenda. Board members or staff may respond briefly or ask for clarifications, but no Board action will be taken.)

Peggy Lynch – Concerned with Acalanes Union High School District (AUHSD) changing its inter-district transfer policy. Concerned with AUHSD new 2019 school calendar that will have school start on August 9th.

VII. CEF/CATSS Report

Both groups busy planning “speak easy” fundraiser. Been meeting every week for past month. Goal is for each family to sell 4 tickets. There are 50 to 56 families in school.

VIII. Board Mail

IX. Reports
a. Superintendent’s Report
1. Facility

Tree work: $15,950.

Fire Alarm/suppression inspection: Tyco Simplex Grinnell $1,200 for the inspection. All wiring is good. Strobe not working in bathroom. Back up batteries need to be replaced.

Brian and Kaya continue to investigate fire alarms system replacement. An “open source” control box runs $500. Inspections are ½ price of the Tyco SimplexGrinnell. Need to investigate link to MOFD.

Propane costs $7.50 a gallon. Board can write a letter to the State AG, contact “7 on your side.”

2. Budget

Next year we may have to put more money into maintenance.

Ken Pitts wants to do a graduation ceremony at Canon School., $28 a child, $2,000 total. School short of funds cannot pay for it. CATSS may consider it.

3. Employment

Gloria’s position has been posted on EdJoin.

4. After School Program

5. Lunch Program

b. Principal’s Report
1. Staffing

2. Curriculum

c. Board Policy Project

d. Other Reports and Requests by Board Members

Issue of Acalanes District new policy on inter-district transfers. Please see attached Resolution. This will be voted on at next meeting.

X. Discussion Items

XI. Action Items

Resolution 2018 04 10 A. Approve Inter-district Transfer for Student # 2018 04 10A.
Moved by: Ian Llewellyn, seconded by: Kaya Westling, ayes: 4 , nays:_____, abstain:_____, absent: 1, motion approved.

XII. Adjournment at 7:45 p.m. to next regular Board meeting on Tuesday, May 8, 2018.

Meeting Minutes for 03/13/2018

Minutes
Tuesday, March 13, 2018
7:00 p.m.

I. Call to Order at ¬¬¬¬¬¬¬7:01 p.m., (7:00 p.m.)
Roll call: Geronimo Bernard, Brian Coyle, Gloria Faircloth, Ian Llewellyn, Jim Smith, and Kaya Westling. Other persons attending are also invited to give their names, but this is optional. No one shall be required to provide a name in order to attend the meeting.)

Designated taker of minutes: Geronimo Bernard, and timekeeper: Ian Llewellyn.

II. Adoption of the Agenda (as written or as amended).

If amended: moved by: Brian Coyle, seconded by: Ian Llewellyn, ayes: 5, nays____, abstain___, absent___, motion approved.

Added Resolution 2018 03 13 E. Student Walk Out for March for Our Lives on Gun Control.

III. Patriotic Observance

In the spirit of British Parliament and Churchill resisted Nazi and tit for tat with Lady Astor, “If I was your wife I would poison you. If I was your husband I would gladly take the poison.”

IV. Approval of Minutes of Previous Meetings

Approval of Minutes of February 13, 2018 Meeting . If amended: Moved by: _______, seconded by:_______, ayes:____, nays:_____, abstain:_____, absent:_____, motion tabled.

V. Recognitions

A. To Kaya Westling for Installing a Motion Sensing Light that provides light to the parking area at night.
B. To all of the families who participated in the work day on February 24.

VI. Public Comment (This is the time for the public to comment on items that are not on the agenda. Board members or staff may respond briefly or ask for clarifications, but no Board action will be taken.)

Women’s history is spotlighting women of the Bay Area. John Heylin’s daughter is going to Canyon School next year. He is very excited.

VII. CEF/CATSS Report

Fundraiser crew is meeting weekly for the April 21 Fundraiser. $100 tickets. Small, silent auction. CEF/CATSS collecting donations. Some large auction items.

VIII. Board Mail

IX. Reports
a. Superintendent’s Report

Brown Act presentation may be brought to school for staff and board members.

1. Facility

Hamilton Tree did branch trimming in the grove. $12-15,000 expected for bill.

Furnace and hot water heater replaced. Still trouble shooting for hot water to sinks.

2. Budget

1st Interim report. See attached. Note: Calstrs and Calpers going up over 100% in the next few years. Gloria will retire as 60% employee. Need someone with accounting background. Hope to split job from Superintendent/business manager. Add hours and days to principal position to be a superintendent also. Lower hours of new business manager position.

3. Employment

4. After School Program

5. Lunch Program

b. Principal’s Report

Acalanes School district is not accepting “inter district transfers” next year.

School Calendar is essentially the same August 29 – June 14. See attached.

Sheriff came out to talk about emergency drills for active shooters. Run, hide, fight. School will come up with drills. Little kids drill will be treated as an emergency drill, not a shooter drill.

1. Staffing

2. Curriculum

c. Board Policy Project

Summary of new State Law, strengthens gun free zone laws.
d. Other Reports and Requests by Board Members

Looking for new alarm system. Perhaps a system to be able to connect with fire department. Land lines could go down in fire/emergency. Cell phones don’t work.

X. Discussion Items

XI. Action Items

Resolution 2018 03 13 A. Approve Interdistrict Transfer Permit for Student #2018 03 13A
Moved by: Ian Llewellyn, seconded by: Kaya Westling, ayes: 5, nays:_____, abstain:_____, absent:_____, motion approved.

Resolution 2018 03 13 B. Approve Interdistrict Transfer Permit for Student #2018 03 13B
Moved by: Ian Llewellyn, seconded by: Brian Coyle, ayes: 5, nays:_____, abstain:_____, absent:_____, motion approved.

Resolution 2018 03 13 C. Approve 2018-2019 Attendance Calendar
Moved by: Ian Llewellyn, seconded by: Brian Coyle, ayes: 5, nays:_____, abstain:_____, absent:_____, motion approved.

Resolution 2018 03 13 D. Approve 2nd Interim Budget for 2017/2018.
Moved by: Ian Llewellyn, seconded by: Brian Coyle, ayes: 5, nays:_____, abstain:_____, absent:_____, motion approved.

Resolution 2018 03 13 E. Student Walk Out for March for Our Lives on Gun Control.
Moved by: Geronimo Bernard, seconded by Kaya Westling, Ayes: 5, Motion Approved.

XII. Adjournment at8:30 p.m. to next regular Board meeting on Tuesday, April 10, 2018.

Minutes Approved As Written: Date:_____________

Meeting Minutes for 02/13/2018

Minutes
Tuesday, February 13, 2018

I. Call to Order at ¬¬¬¬¬¬¬7:00 p.m., (7:00 p.m.)
Roll call: Geronimo Bernard, Brian Coyle, Gloria Faircloth, Ian Llewellyn, Jim Smith, and Kaya Westling. Other persons attending are also invited to give their names, but this is optional. No one shall be required to provide a name in order to attend the meeting.)

Designated taker of minutes: Geronimo Bernard, and timekeeper: Ian Llewellyn

II. Adoption of the Agenda (as written or as amended). Members of the public may request that the order of items on the agenda be changed. The Board may delete or change the order of items, but the only new items that may be added are those that involve a need for immediate action and that came to the Board’s attention less than 72 hours before the meeting.

Moved by: Geronimo Bernard, seconded by: Ian Llewellyn, ayes:_4_, nays____, abstain___, absent: 1, motion approved.

III. Patriotic Observance

The First example of animal becoming a new species: A lone finch flew to Galapagos and bred with another finch 31 years ago. They created a new species and they have been tracked the whole time.

Martinez county quote: “Vision” voting. Invest strength in our nation. We enrich our lives through precision with virtue and pride. We are the Silent Support of the System.

IV. Approval of Minutes of Previous Meetings

Approval of Minutes of January 9, 2018 Meeting. Moved by: Geronimo Bernard, seconded by: Ian Llewellyn, ayes:_4, nays:_____, abstain:_____, absent:__1_, motion approved.

V. Recognitions

A. To CATSS and CEF for Developing a Comprehensive Fund Raising Program for 17/18.

VI. Public Comment (This is the time for the public to comment on items that are not on the agenda. Board members or staff may respond briefly or ask for clarifications, but no Board action will be taken.)

• Liked Soule Shoppe representatives. Would like updates for parents that were not there.
• Hope to have more promotion for work day and more specificity in job needs.
• Parents curious about guest visits. Who is allowed? How?
• What are rules for public visits?
• Address Women’s History month. Would like local women and not only “dead women.” Find local alive women, perhaps even to visit the school.
• Appreciate the limited sugar on Valentine’s Day.
• Scratch software for STEM is really cool. Make software easily. Has great creative element, strong math and logic work.
• Would like to see more parental control on computers.

VII. CEF/CATSS Report

Having weekly meetings, April 21 Fundraiser. Board letter that was sent out helped.

VIII. Board Mail

IX. Reports
A. Superintendent’s Report
1. Facility

a. Trees

Met with Ray Gronthom. We were told that no matter how much trim work you do, there are always going to be falling branches.

b. Alarm Response

Upgrades are being done.

c. Fire Alarm Contract

Local neighbors need to have contact numbers to call for when the Alarms do go off.

Sheriff wants to come out to run emergency drills with school. The Sheriff will come on February 28. We are required to have an Active Shooter Policy.

2. Budget

3. Employment

4. After School Program

5. Lunch Program

Wellness policy changed because of lunch time change. Need to monitor P.E. and Lunch throughout the year to check effectiveness of Wellness Program.

B. Principal’s Report

Response to the Visitor questions. Visitors need to check into office with Secretary, Principal, or Superintendent.

1. Staffing

2. Curriculum

C. Board Policy Project

D. Other Reports and Requests by Board Members

X. Discussion Items

XI. Action Items

Resolution 2018 02 13 A. William’s Quarterly Uniform Complaint Report
Moved by: Brian Coyle, seconded by: Ian Llewellyn, ayes: 4, nays:_____, abstain:_____, absent: 1, motion approved.

Resolution 2018 02 13 B. Approve Update and Review of Wellness Policy.
Moved by: Ian Llewellyn_, seconded by: Brian Coyle, ayes: 4, nays:_____, abstain:_____, absent: 1, motion approved.

Resolution 2018 02 13 C. Approve Update of School Safety Program.
Moved by: Ian Llewellyn, seconded by: Geronimo Bernard, ayes: 4, nays:_____, abstain:_____, absent: 1, motion approved.

XII. Adjournment at 8:07 p.m. to next regular Board meeting on Tuesday, March 13, 2018.

Meeting Minutes for 01/09/2018

Tuesday, January 9, 2018
7:00 p.m.

I. Call to Order at ¬¬¬¬¬¬¬7:00 p.m.,
Roll call: Geronimo Bernard, Brian Coyle, Gloria Faircloth, Ian Llewellyn, Jim Smith, and Kaya Westling. Other persons attending are also invited to give their names, but this is optional. No one shall be required to provide a name in order to attend the meeting.)

Designated taker of minutes: Geronimo Bernard and timekeeper: Ian Llewellyn

II. Adoption of the Agenda (as written or as amended). Members of the public may request that the order of items on the agenda be changed. The Board may delete or change the order of items, but the only new items that may be added are those that involve a need for immediate action and that came to the Board’s attention less than 72 hours before the meeting.

If amended: moved by: Ian Llewellyn, seconded by: Brian Coyle, ayes:_4_, nays____, abstain___, absent 1, motion approved.

Adding Item C. to Recognitions

III. Patriotic Observance

The Tax change will alter our budget in California in the future. Unknown what the total effect will be.

IV. Approval of Minutes of Previous Meetings

Approval of Minutes of December 12, 2017 Meeting. If amended: Moved by: Ian Llewellyn, seconded by: Brian Coyle, ayes: 4, nays:_____, abstain:_____, absent: 1, motion approved.

V. Recognitions

A. To all who produced, performed, and witnessed the Winter Performances!
B. Special Recognition of the Tremendous Contribution to our Students and School Community by our Beloved Esperanza!
C. A remembrance of Hope Nathan as Teacher/Principal, Naturalist, and Parent. She passed on New Year ’s Day. She will be missed. She held the school together for many years.

VI. Public Comment (This is the time for the public to comment on items that are not on the agenda. Board members or staff may respond briefly or ask for clarifications, but no Board action will be taken.)

VII. CEF/CATSS Report

• CATSS and Part of the CEF met to work together for coordinated fundraiser.
• Next Thursday they will meet again.
• Set April 28 as Fundraiser date.
• CEF has accounted for $90,000 out of $125,000 asked.

VIII. Board Mail

IX. Reports
a. Superintendent’s Report
1. Facility

2. Budget

Lucia and Gloria will be attending the Governor’s budget meeting. Hope more information will come out then.

3. Employment

4. After School Program

5. Lunch Program

b. Principal’s Report

The 18-19 School Year has extra high number of incoming kindergarteners on waitlist. There are also a high number of local kids entering kindergarten. There is not enough space for all the kindergarteners to come next year. A priority list will be used. This will be an on-going conversation. We cannot increase the number of kids allowed in the K-1-2 classroom without hiring another certificated teacher.

1. Staffing

2. Curriculum

c. Board Policy Project

d. Other Reports and Requests by Board Members

Centennial “100 year” anniversary conversation.
–Possible gran to get funds for teachers to put in extra time for organizing event.
–Possible education element with then and now history.

X. Discussion Items

A. Wait List Priority Policy

See attached policy BP 5118.

XI. Action Items

Resolution 2018 01 09 A. Approve Interdistrict Transfer Policy
Moved by: Brian Coyle, seconded by: Geronimo Bernard, ayes: 4, nays:_____, abstain:_____, absent: 1, motion approved.

XII. Adjournment at 8:10 p.m. to next regular Board meeting on Tuesday, February 13, 2018.

Minutes Approved As Written: Date:_______________________

David J. Smith, President

Kaya Westling, Clerk

Meeting Minutes for 12/12/2017

Canyon Elementary School District
P.O. Box 187, Pinehurst Road, Canyon, California 94516
Office (925) 376-4671 fax (925) 376-2343 email canyones@canyon.k12.ca.us

Annual Organizational Meeting
and
REGULAR SESSION OF THE GOVERNING BOARD
Tuesday, December 12, 2017
7:00 p.m.
Governance Team
Governing Board Members: Geronimo Bernard (Member) Brian Coyle (Vice President),
Ian Llewellyn, (Member), Jim Smith (President), Kaya Westling (Clerk)
Administration: Gloria Faircloth, Superintendent, Chief Business Official

Minutes
Tuesday, December 12, 2017
7:00 p.m.
I. Call to Order at ¬¬¬¬¬¬¬7:06 p.m.,
Roll call: Geronimo Bernard, Brian Coyle, Gloria Faircloth, Ian Llewellyn, Jim Smith, Kaya Westling (Other persons attending are also invited to give their names, but this is optional. No one shall be required to provide a name in order to attend the meeting.)

Designated taker of minutes: Geronimo Bernard and timekeeper: Ian Llewellyn.

II. Adoption of the Agenda (as written or as amended). Members of the public may request that the order of items on the agenda be changed. The Board may delete or change the order of items, but the only new items that may be added are those that involve a need for immediate action and that came to the Board’s attention less than 72 hours before the meeting.

If amended: moved by:_____ seconded by: _____, ayes:___, nays____, abstain___, absent___, motion_________.

III. Patriotic Observance

Poem by Emily Dickenson: Safe in their Alabaster House.

IV. Approval of Minutes of Previous Meetings

Approval of Minutes of Meeting of November 14, 2017 Meeting. Moved by: Ian Llewellyn, seconded by: Brian Coyle, ayes: 5, nays:_____, abstain:_____, absent:_____, motion approved.

V. Annual Organizational Meeting

a. Swearing in of the Trustees/Oaths of Office

b. Election of Officers

I. President – Jim Smith
Moved by: Geronimo Bernard, seconded by: Ian Llewellyn, ayes: 5, nays____, abstain___, absent___, motion approved.

II. Vice President – Brian Coyle
Moved by: Kaya Westling, seconded by: Geronimo Bernard, ayes: 5, nays____, abstain___, absent___, motion approved.

III. Clerk – Kaya Westling
Moved by: Ian Llewellyn, seconded by: Geronimo Bernard, ayes: 5, nays____, abstain___, absent___, motion approved.

VI. Recognitions

A. To Misty and Gloria for completing the Food Program Audit and Passing without any findings.
B. To all who participated in the Art Faire.
C. To Jibril for his hard work cleaning the drainage grates and for putting up the Stage Thrust.

VII. Public Comment (This is the time for the public to comment on items that are not on the agenda. Board members or staff may respond briefly or ask for clarifications, but no Board action will be taken.)

Parent letter: Hopes to get her child into kindergarten in 2018. Has an older child already enrolled in Canyon. Another parent is in the same situation and also wrote a letter to the Board.

VIII. CEF/CATSS Report

CEF: Asked for $126 K and additional expenses. Received around $25,000. Would like to put another letter requesting money to parents. Also would like to send a letter to alumni and community.

IX. Board Mail

X. Reports
a. Superintendent’s Report
1. Facility

2. Budget

See attached 1st Interim Report.

3. Employment

4. After School Program

5. Lunch Program

b. Principal’s Report
1. Staffing

2. Curriculum

c. Board Policy Project

d. Other Reports and Requests by Board Members

XI. Discussion Items

a. Centennial Celebration

Two celebrations being discussed: School Fundraiser and Community Pot Luck. More brainstorming needed.

b. Inter-district Transfer Policy

See attached notes for new policy ideas. Will be voted on next month. We do not SARB students.

Questions: Should we ask about previous attendance records. Our size limits what we can offer. How to prioritize when families have same priority listing and we have limited space. Will there be a lottery?

XII. Action Items

Resolution 2017 12 12A. Authorized Signature Resolution
Moved by: Ian Llewellyn, seconded by: Brian Coyle , ayes: 5, nays____, abstain___, absent___, motion approved..

Resolution 2017 12 12B. Filing of Statement of Facts for Roster of Public Agencies
Moved by: Brian Coyle, seconded by: Ian Llewellyn, ayes: 5, nays____, abstain___, absent___, motion approved.

Resolution 2017 12 12C. Approval of 1st Interim Budget Report
Moved by: Ian Llewellyn, seconded by: Kaya Westling, ayes: 5, nays____, abstain___, absent___, motion approved.

Resolution 2017 12 12D. Approval of Independent Audit Report for 2016-2017
Moved by: Ian Llewellyn, seconded by: Brian Coyle, ayes: 5, nays____, abstain___, absent___, motion approved.

Resolution 2017 12 12 E. Approve Stipend for 678 Teacher to document 678 curriculum and methodology and institutional history and traditions.
Moved by: Kaya Westling, seconded by: Brian Coyle, ayes: 5, nays____, abstain___, absent___, motion approved.

Resolution 2017 12 13F. Allowing student into 2018/19 School year whose Birthday falls two days past the September 1 State Legal Entrance Age.
Moved by: Ian Llewellyn, seconded by: Kaya Westling, ayes: 5, nays____, abstain___, absent___, motion approved..

XIII. Adjournment at 8:45 p.m. to next regular Board meeting on Tuesday, January 9, 2018.

Minutes Approved As written: Date:_____________

Jim Smith, President

Kaya Westling, Clerk

Meeting Minutes for 11/14/2017

Canyon Elementary School District
P.O. Box 187, Pinehurst Road, Canyon, California 94516
Office (925) 376-4671 fax (925) 376-2343 email canyones@canyon.k12.ca.us
REGULAR SESSION OF THE GOVERNING BOARD
And
Public Hearing on Sufficiency of Instructional Materials

Tuesday, November 14, 2017

Governance Team
Governing Board Members: Geronimo Bernard (Member) Brian Coyle Vice President),
Ian Llewellyn, (Member), (Clerk),Jim Smith (President), Kaya Westling (Clerk)
Administration: Gloria Faircloth, Superintendent, Chief Business Official

Minutes
Tuesday, November 14, 2017

I. Call to Order at ¬¬¬¬¬¬¬7:00 p.m., (7:00 p.m.)
Roll call: Geronimo Bernard, Brian Coyle, Gloria Faircloth, Ian Llewellyn, Jim Smith, and Kaya Westling. Other persons attending are also invited to give their names, but this is optional. No one shall be required to provide a name in order to attend the meeting.)

Designated taker of minutes: Geronimo Bernard and timekeeper: Ian Llewellyn

II. Adoption of the Agenda (as written or as amended).
Moved by: Ian Llewellyn, seconded by: Geronimo Bernard, ayes: 5, nays____, abstain___, absent___, motion approved.

III. Patriotic Observance

Fears Constitutional Decay the way California did in the 90’s will happen on National level today.

IV. Approval of Minutes of Previous Meetings

Approval of Minutes of Meeting October 10, 2017 If amended: Moved by: Ian Llewellyn, seconded by: Brian Coyle, ayes: 5, nays:_____, abstain:_____, absent:_____, motion approved.

V. Recognitions

A. To all who produced the Halloween Carnival. A great success!

VI. Public Comment (This is the time for the public to comment on items that are not on the agenda. Board members or staff may respond briefly or ask for clarifications, but no Board action will be taken.)

• Parent feels that E. Lynn loss has not been talked about enough.
• Parent was saddened by departure of E. Lynn. Sad that school could not help. Will be missed.
• What about Soule Shoppe? Will they come? Will they be back?
• Could students have more details or package about homework duties.
• Could child who misses the cut-off date by 2 days enter kindergarten?

VII. Public Hearing on Sufficiency of Instructional Materials

This is an Annual Hearing to determine that there are sufficient textbooks and other instructional materials for all students.

Canyon School meets the State Standards and Guidelines for Instructional Materials.

VIII. CEF/CATSS Report

CEF: Nothing new to report

CATSS: Will advertise next meeting. Don’t know why Soule Shoppe did not come to scheduled parent night. Had a great turn out for last meeting.

IX. Board Mail

X. Reports
a. Superintendent’s Report

ARC Solution came by to talk about our Cloud/Deep Storage. They can also scan all docs, clippings, etc. This will take 60 days. Can pay over 5 years. It is per district rate. Would be 17,000 first year. Hope to shop around for better rates.

1.Facility

The trees in the grove still need to be trimmed of dead branches. Gloria is seeking
reasonable bids from local tree service companies. This work would likely be dispersed over a period of time to minimize the cost.

2. Budget

Will need more money than projected because of the overlap teacher and legal fees.

3. Employment

4. After School Program

5. Lunch Program

Lunch after recess results in better classroom transition. Second year in experiment. Students are eating more lunch. Both of these outcomes are the goals of the lunch program changes.

b. Principal’s Report

Don’t know what happened to Soul Shoppe.

1. Staffing

2. Curriculum

“Dashboard”: We can look up any schools but our school is too small to be put into most of their categories. Need at least 11 students per group otherwise it violates student privacy.

Our Goals:
• More parent involvement
• Better attendance,
• Math, English, and Science Literacy
• Safe environment
• Improved communication
• Community engagement

c. Board Policy Project

c. Other Reports and Requests by Board Members

• Facebook Policy: See Attached note.
• Do we have much curriculum choice? Could we have Singapore math for example?

XI. Discussion Items

A. Centennial Celebration 2018:
• Kids brainstorming, each class is coming up with ideas.
• Big Picnic event
• Kid directed event
• Fundraiser in grove

These would be separate events at different times of the year.

XII. Closed Session: Pending Litigation

XIII. Report Out On Closed Session:

The school gave direction to legal counsel that the school has approved legal settlement.

XIV. Closed Session: Personnel Exception

XV. Report Out on Closed Session:

• Board has received evaluation of certificated employee.
• Board agreed to Special Project to be completed by Certificated Employee.

XVI. Action Items

Resolution 2017 11 14 A. Sufficiency of Instructional Materials.
Moved by: Brian Coyle, seconded by: Ian Llewellyn, ayes: 5, nays:_____, abstain:_____, absent:_____, motion approved.

Resolution 2017 11 14 B. William’s Quarterly Complaint Report
Moved by: Brian Coyle, seconded by: Ian Llewellyn, ayes: 5, nays:_____, abstain:_____, absent:_____, motion approved.

Resolution 2017 11 14 C. Approve Local Indicators of Student Success on the California School Dashboard.
Moved by: Brian Coyle, seconded by: Ian Llewellyn, ayes: 5, nays:_____, abstain:_____, absent:_____, motion approved.

Resolution 2017 11 14 D. Approve Legal Settlement.
Moved by: Kaya Westling, seconded by: Brian Coyle, ayes: 5, nays:_____, abstain:_____, absent:_____, motion approved.

XVII. Adjournment at 9:15 p.m. to next regular Board meeting on Tuesday, December 12, 2017

Minutes approved as written: Date:___________________

Jim Smith, President

Kaya Westling, Clerk

Meeting Minutes for 10/10/2017

Canyon Elementary School District
P.O. Box 187, Pinehurst Road, Canyon, California 94516
Office (925) 376-4671 fax (925) 376-2343 email canyones@canyon.k12.ca.us
SPECIAL CLOSED SESSION OF THE GOVERNING BOARD
Thursday, September 28, 2017
Governance Team
Governing Board Members: Geronimo Bernard (Member) Brian Coyle Vice President),
Ian Llewellyn, (Member), (Clerk),Jim Smith (President), Kaya Westling (Clerk)
Administration: Gloria Faircloth, Superintendent, Chief Business Official

Minutes
Thursday, September 28, 2017

I. Call to Order at ¬¬¬¬¬¬¬7:05 p.m.,
Roll call: Geronimo Bernard, Brian Coyle, Gloria Faircloth, Ian Llewellyn, Jim Smith, and Kaya Westling. Other persons attending are also invited to give their names, but this is optional. No one shall be required to provide a name in order to attend the meeting.)

Designated taker of minutes: Brian Coyle, and timekeeper: Ian Llewellyn

II. Adoption of the Agenda (as written or as amended).
If amended: moved by:_____ seconded by: _____, ayes:___, nays____, abstain___, absent___, motion_________.

III. Patriotic Observance – Stafford Act: Emergency

IV. Public Comment:

The Canyon School Board has had, from the declaration of local emergency to the present, the goal of restoring traffic over the Canyon Road Bridge as soon as possible. And we have urged this, as also repeatedly expressed, in order to reduce the risk to health and safety of our students, families, and staff.

Given that the Town of Moraga has finally opened bids for the installation of a single lane emergency bridge, we must assume that the Town is acting in good faith and will now be able to restore vehicle traffic by the end of November. We will continue to work to insure that the Town does in fact succeed in the installation of the bridge by that date.

V. Discussion Items

Canyon Road Bridge Closure

VI. Closed Session – Anticipated Litigation

VII. Report Out on Closed Session

Gave direction to legal counsel with regard to litigation.

VIII. Adjournment at 8:35 p.m. to next regular Board meeting on Tuesday, October 10, 2017

Minutes Approved As Written: Date:_________________

Jim Smith, President

Kaya Westling, Clerk