Author Archives: Eric Reynolds

Meeting Minutes for 05/10/2018

Thursday, May 10, 2018
7:30 p.m.
I. Call to Order at ¬¬¬¬¬¬¬7:30 p.m.,
Roll call: Geronimo Bernard, Brian Coyle, Gloria Faircloth, Ian Llewellyn, Jim Smith, and Kaya Westling. Other persons attending are also invited to give their names, but this is optional. No one shall be required to provide a name in order to attend the meeting.)

Designated taker of minutes: Geronimo Bernard and timekeeper: Ian Llewellyn.

II. Adoption of the Agenda (as written or as amended). Members of the public may request that the order of items on the agenda be changed. The Board may delete or change the order of items, but the only new items that may be added are those that involve a need for immediate action and that came to the Board’s attention less than 72 hours before the meeting.

If amended: moved by: Ian Llewellyn, seconded by: Brian Coyle, ayes: 5, nays____, abstain___, absent___, motion approved. Amended: On Item No. XIII. Changed Hiring Committee to Interview Panel.

III. Patriotic Observance

“As nightfall does not come all at once, neither does oppression. In both instances there is a twilight when everything remains seemingly unchanged. And it is in such a twilight that we all must be most aware of change in the air—however slight—lest we become unwitting victims of the darkness.”
–Justice William O Douglas

IV. Approval of Minutes of Previous Meetings

Approval of Minutes of April 10, 2018, Meeting . If amended: Moved by: Brian Coyle, seconded by: Kaya Westling, ayes: 5, nays:_____, abstain:_____, absent:_____, motion approved.

V. Recognitions

A. To CATSS and the CEF for the Beautiful Nocturnal Fundraiser. Elegant and Successful Event.

VI. Public Comment (This is the time for the public to comment on items that are not on the agenda. Board members or staff may respond briefly or ask for clarifications, but no Board action will be taken.)

• Read letter from Gwen Winslow (read by Cassie Hilaski)
• Common literacy program “Book Club” format for kids . Something to consider in developing curriculum.
• Wondering about when board terms end.
• Shout out to all at “speak easy” It was well supported.
• Wondering about how hiring committee works.

VII. CEF/CATSS Report

Speakeasy made roughly $38,000. Still figuring out expenses, gross probably about $34,000. 130 people came.

Camp out in the Grove set for September 7. October 13 set for Walk-a-Thon.

VIII. Board Mail

IX. Reports
a. Superintendent’s Report
1. Facility

Alarm needs fixing. Cost $1,200. It still needs work. Looking for alternative contractors. Trying to find a different kind of alarm system all together.

2. Budget

Increase maintenance budget from $6,000 to $9,000. Create maintenance committee with a board member.

3. Employment

Talk about board member process. Three terms are up in November. July 16-August 10 is the time to file for becoming a board member. File in downtown Martinez.

4. After School Program

5. Lunch Program

b. Principal’s Report
1. Staffing

May 24 is the Open House. This is a good event to seek school volunteers. The following week is the kindergarten orientation (5/31). This is also a good time to see fresh volunteers.

2. Curriculum

c. Board Policy Project

d. Other Reports and Requests by Board Members

Facility: Apse Repiar May 1. Jeff Pratt, Abe Lynn and Ian Llewellyn.

Trees on Pinehurst: Mark Silva (EBMUD) met with Ian Llewellyn. Some Euks are dead. Mark is getting bids on those trees. Public Works is also responsible for some of the trees and Mark is still waiting to hear from them.

AUHSD Interdistrict Transfers: It is very unclear on how they are deciding on interdistrict transfers. Canyon School Board is formulating a letter to the AUHSD Board regarding this.

XI. Closed Session – Pubic Employee Appointment – Chief Business Manager/Official

XII. Report Out On Closed Session:

Discussed legal advice on public employee appointment. Synopsis of how hiring committee was formulated.

XIII. Action Items

The Interview Panel for the Chief Business Manager/Official Position for FY 2018/19

Moved by: Kaya Westling, seconded by: Brian Coyle, ayes: 4, nays:_____, abstain: 1, absent:_____, motion approved.

XII. Adjournment at 10:15 p.m. to next regular Board meeting on Tuesday, June 12, 2018.

Meeting Minutes for 04/10/2018

Minutes
Tuesday, April 10, 2018

I. Call to Order at ¬¬¬¬¬¬¬7:05 p.m.,
Roll call: Geronimo Bernard, Brian Coyle, Gloria Faircloth, Ian Llewellyn, Jim Smith, and Kaya Westling.

Designated taker of minutes: Brian Coyle and timekeeper: Ian Llewellyn.

II. Adoption of the Agenda (as written or as amended).

If amended: moved by: Ian Llewellyn, seconded by: Brian Coyle, ayes: 4, nays____, abstain___, absent: 1, motion approved.

III. Patriotic Observance

Peggy noted it was “equal pay day.”

IV. Approval of Minutes of Previous Meetings

Approval of Minutes of February 13 and March 13 Meetings. Moved by: Ian Llewellyn, seconded by: Brian Coyle, ayes: 4, nays:_____, abstain:_____, absent: 1, motion approved.

V. Recognitions

John Holland hung the 100 year old student desk in the library and installed a shelf below it.

VI. Public Comment (This is the time for the public to comment on items that are not on the agenda. Board members or staff may respond briefly or ask for clarifications, but no Board action will be taken.)

Peggy Lynch – Concerned with Acalanes Union High School District (AUHSD) changing its inter-district transfer policy. Concerned with AUHSD new 2019 school calendar that will have school start on August 9th.

VII. CEF/CATSS Report

Both groups busy planning “speak easy” fundraiser. Been meeting every week for past month. Goal is for each family to sell 4 tickets. There are 50 to 56 families in school.

VIII. Board Mail

IX. Reports
a. Superintendent’s Report
1. Facility

Tree work: $15,950.

Fire Alarm/suppression inspection: Tyco Simplex Grinnell $1,200 for the inspection. All wiring is good. Strobe not working in bathroom. Back up batteries need to be replaced.

Brian and Kaya continue to investigate fire alarms system replacement. An “open source” control box runs $500. Inspections are ½ price of the Tyco SimplexGrinnell. Need to investigate link to MOFD.

Propane costs $7.50 a gallon. Board can write a letter to the State AG, contact “7 on your side.”

2. Budget

Next year we may have to put more money into maintenance.

Ken Pitts wants to do a graduation ceremony at Canon School., $28 a child, $2,000 total. School short of funds cannot pay for it. CATSS may consider it.

3. Employment

Gloria’s position has been posted on EdJoin.

4. After School Program

5. Lunch Program

b. Principal’s Report
1. Staffing

2. Curriculum

c. Board Policy Project

d. Other Reports and Requests by Board Members

Issue of Acalanes District new policy on inter-district transfers. Please see attached Resolution. This will be voted on at next meeting.

X. Discussion Items

XI. Action Items

Resolution 2018 04 10 A. Approve Inter-district Transfer for Student # 2018 04 10A.
Moved by: Ian Llewellyn, seconded by: Kaya Westling, ayes: 4 , nays:_____, abstain:_____, absent: 1, motion approved.

XII. Adjournment at 7:45 p.m. to next regular Board meeting on Tuesday, May 8, 2018.

Meeting Minutes for 03/13/2018

Minutes
Tuesday, March 13, 2018
7:00 p.m.

I. Call to Order at ¬¬¬¬¬¬¬7:01 p.m., (7:00 p.m.)
Roll call: Geronimo Bernard, Brian Coyle, Gloria Faircloth, Ian Llewellyn, Jim Smith, and Kaya Westling. Other persons attending are also invited to give their names, but this is optional. No one shall be required to provide a name in order to attend the meeting.)

Designated taker of minutes: Geronimo Bernard, and timekeeper: Ian Llewellyn.

II. Adoption of the Agenda (as written or as amended).

If amended: moved by: Brian Coyle, seconded by: Ian Llewellyn, ayes: 5, nays____, abstain___, absent___, motion approved.

Added Resolution 2018 03 13 E. Student Walk Out for March for Our Lives on Gun Control.

III. Patriotic Observance

In the spirit of British Parliament and Churchill resisted Nazi and tit for tat with Lady Astor, “If I was your wife I would poison you. If I was your husband I would gladly take the poison.”

IV. Approval of Minutes of Previous Meetings

Approval of Minutes of February 13, 2018 Meeting . If amended: Moved by: _______, seconded by:_______, ayes:____, nays:_____, abstain:_____, absent:_____, motion tabled.

V. Recognitions

A. To Kaya Westling for Installing a Motion Sensing Light that provides light to the parking area at night.
B. To all of the families who participated in the work day on February 24.

VI. Public Comment (This is the time for the public to comment on items that are not on the agenda. Board members or staff may respond briefly or ask for clarifications, but no Board action will be taken.)

Women’s history is spotlighting women of the Bay Area. John Heylin’s daughter is going to Canyon School next year. He is very excited.

VII. CEF/CATSS Report

Fundraiser crew is meeting weekly for the April 21 Fundraiser. $100 tickets. Small, silent auction. CEF/CATSS collecting donations. Some large auction items.

VIII. Board Mail

IX. Reports
a. Superintendent’s Report

Brown Act presentation may be brought to school for staff and board members.

1. Facility

Hamilton Tree did branch trimming in the grove. $12-15,000 expected for bill.

Furnace and hot water heater replaced. Still trouble shooting for hot water to sinks.

2. Budget

1st Interim report. See attached. Note: Calstrs and Calpers going up over 100% in the next few years. Gloria will retire as 60% employee. Need someone with accounting background. Hope to split job from Superintendent/business manager. Add hours and days to principal position to be a superintendent also. Lower hours of new business manager position.

3. Employment

4. After School Program

5. Lunch Program

b. Principal’s Report

Acalanes School district is not accepting “inter district transfers” next year.

School Calendar is essentially the same August 29 – June 14. See attached.

Sheriff came out to talk about emergency drills for active shooters. Run, hide, fight. School will come up with drills. Little kids drill will be treated as an emergency drill, not a shooter drill.

1. Staffing

2. Curriculum

c. Board Policy Project

Summary of new State Law, strengthens gun free zone laws.
d. Other Reports and Requests by Board Members

Looking for new alarm system. Perhaps a system to be able to connect with fire department. Land lines could go down in fire/emergency. Cell phones don’t work.

X. Discussion Items

XI. Action Items

Resolution 2018 03 13 A. Approve Interdistrict Transfer Permit for Student #2018 03 13A
Moved by: Ian Llewellyn, seconded by: Kaya Westling, ayes: 5, nays:_____, abstain:_____, absent:_____, motion approved.

Resolution 2018 03 13 B. Approve Interdistrict Transfer Permit for Student #2018 03 13B
Moved by: Ian Llewellyn, seconded by: Brian Coyle, ayes: 5, nays:_____, abstain:_____, absent:_____, motion approved.

Resolution 2018 03 13 C. Approve 2018-2019 Attendance Calendar
Moved by: Ian Llewellyn, seconded by: Brian Coyle, ayes: 5, nays:_____, abstain:_____, absent:_____, motion approved.

Resolution 2018 03 13 D. Approve 2nd Interim Budget for 2017/2018.
Moved by: Ian Llewellyn, seconded by: Brian Coyle, ayes: 5, nays:_____, abstain:_____, absent:_____, motion approved.

Resolution 2018 03 13 E. Student Walk Out for March for Our Lives on Gun Control.
Moved by: Geronimo Bernard, seconded by Kaya Westling, Ayes: 5, Motion Approved.

XII. Adjournment at8:30 p.m. to next regular Board meeting on Tuesday, April 10, 2018.

Minutes Approved As Written: Date:_____________

Meeting Minutes for 02/13/2018

Minutes
Tuesday, February 13, 2018

I. Call to Order at ¬¬¬¬¬¬¬7:00 p.m., (7:00 p.m.)
Roll call: Geronimo Bernard, Brian Coyle, Gloria Faircloth, Ian Llewellyn, Jim Smith, and Kaya Westling. Other persons attending are also invited to give their names, but this is optional. No one shall be required to provide a name in order to attend the meeting.)

Designated taker of minutes: Geronimo Bernard, and timekeeper: Ian Llewellyn

II. Adoption of the Agenda (as written or as amended). Members of the public may request that the order of items on the agenda be changed. The Board may delete or change the order of items, but the only new items that may be added are those that involve a need for immediate action and that came to the Board’s attention less than 72 hours before the meeting.

Moved by: Geronimo Bernard, seconded by: Ian Llewellyn, ayes:_4_, nays____, abstain___, absent: 1, motion approved.

III. Patriotic Observance

The First example of animal becoming a new species: A lone finch flew to Galapagos and bred with another finch 31 years ago. They created a new species and they have been tracked the whole time.

Martinez county quote: “Vision” voting. Invest strength in our nation. We enrich our lives through precision with virtue and pride. We are the Silent Support of the System.

IV. Approval of Minutes of Previous Meetings

Approval of Minutes of January 9, 2018 Meeting. Moved by: Geronimo Bernard, seconded by: Ian Llewellyn, ayes:_4, nays:_____, abstain:_____, absent:__1_, motion approved.

V. Recognitions

A. To CATSS and CEF for Developing a Comprehensive Fund Raising Program for 17/18.

VI. Public Comment (This is the time for the public to comment on items that are not on the agenda. Board members or staff may respond briefly or ask for clarifications, but no Board action will be taken.)

• Liked Soule Shoppe representatives. Would like updates for parents that were not there.
• Hope to have more promotion for work day and more specificity in job needs.
• Parents curious about guest visits. Who is allowed? How?
• What are rules for public visits?
• Address Women’s History month. Would like local women and not only “dead women.” Find local alive women, perhaps even to visit the school.
• Appreciate the limited sugar on Valentine’s Day.
• Scratch software for STEM is really cool. Make software easily. Has great creative element, strong math and logic work.
• Would like to see more parental control on computers.

VII. CEF/CATSS Report

Having weekly meetings, April 21 Fundraiser. Board letter that was sent out helped.

VIII. Board Mail

IX. Reports
A. Superintendent’s Report
1. Facility

a. Trees

Met with Ray Gronthom. We were told that no matter how much trim work you do, there are always going to be falling branches.

b. Alarm Response

Upgrades are being done.

c. Fire Alarm Contract

Local neighbors need to have contact numbers to call for when the Alarms do go off.

Sheriff wants to come out to run emergency drills with school. The Sheriff will come on February 28. We are required to have an Active Shooter Policy.

2. Budget

3. Employment

4. After School Program

5. Lunch Program

Wellness policy changed because of lunch time change. Need to monitor P.E. and Lunch throughout the year to check effectiveness of Wellness Program.

B. Principal’s Report

Response to the Visitor questions. Visitors need to check into office with Secretary, Principal, or Superintendent.

1. Staffing

2. Curriculum

C. Board Policy Project

D. Other Reports and Requests by Board Members

X. Discussion Items

XI. Action Items

Resolution 2018 02 13 A. William’s Quarterly Uniform Complaint Report
Moved by: Brian Coyle, seconded by: Ian Llewellyn, ayes: 4, nays:_____, abstain:_____, absent: 1, motion approved.

Resolution 2018 02 13 B. Approve Update and Review of Wellness Policy.
Moved by: Ian Llewellyn_, seconded by: Brian Coyle, ayes: 4, nays:_____, abstain:_____, absent: 1, motion approved.

Resolution 2018 02 13 C. Approve Update of School Safety Program.
Moved by: Ian Llewellyn, seconded by: Geronimo Bernard, ayes: 4, nays:_____, abstain:_____, absent: 1, motion approved.

XII. Adjournment at 8:07 p.m. to next regular Board meeting on Tuesday, March 13, 2018.

Meeting Minutes for 01/09/2018

Tuesday, January 9, 2018
7:00 p.m.

I. Call to Order at ¬¬¬¬¬¬¬7:00 p.m.,
Roll call: Geronimo Bernard, Brian Coyle, Gloria Faircloth, Ian Llewellyn, Jim Smith, and Kaya Westling. Other persons attending are also invited to give their names, but this is optional. No one shall be required to provide a name in order to attend the meeting.)

Designated taker of minutes: Geronimo Bernard and timekeeper: Ian Llewellyn

II. Adoption of the Agenda (as written or as amended). Members of the public may request that the order of items on the agenda be changed. The Board may delete or change the order of items, but the only new items that may be added are those that involve a need for immediate action and that came to the Board’s attention less than 72 hours before the meeting.

If amended: moved by: Ian Llewellyn, seconded by: Brian Coyle, ayes:_4_, nays____, abstain___, absent 1, motion approved.

Adding Item C. to Recognitions

III. Patriotic Observance

The Tax change will alter our budget in California in the future. Unknown what the total effect will be.

IV. Approval of Minutes of Previous Meetings

Approval of Minutes of December 12, 2017 Meeting. If amended: Moved by: Ian Llewellyn, seconded by: Brian Coyle, ayes: 4, nays:_____, abstain:_____, absent: 1, motion approved.

V. Recognitions

A. To all who produced, performed, and witnessed the Winter Performances!
B. Special Recognition of the Tremendous Contribution to our Students and School Community by our Beloved Esperanza!
C. A remembrance of Hope Nathan as Teacher/Principal, Naturalist, and Parent. She passed on New Year ’s Day. She will be missed. She held the school together for many years.

VI. Public Comment (This is the time for the public to comment on items that are not on the agenda. Board members or staff may respond briefly or ask for clarifications, but no Board action will be taken.)

VII. CEF/CATSS Report

• CATSS and Part of the CEF met to work together for coordinated fundraiser.
• Next Thursday they will meet again.
• Set April 28 as Fundraiser date.
• CEF has accounted for $90,000 out of $125,000 asked.

VIII. Board Mail

IX. Reports
a. Superintendent’s Report
1. Facility

2. Budget

Lucia and Gloria will be attending the Governor’s budget meeting. Hope more information will come out then.

3. Employment

4. After School Program

5. Lunch Program

b. Principal’s Report

The 18-19 School Year has extra high number of incoming kindergarteners on waitlist. There are also a high number of local kids entering kindergarten. There is not enough space for all the kindergarteners to come next year. A priority list will be used. This will be an on-going conversation. We cannot increase the number of kids allowed in the K-1-2 classroom without hiring another certificated teacher.

1. Staffing

2. Curriculum

c. Board Policy Project

d. Other Reports and Requests by Board Members

Centennial “100 year” anniversary conversation.
–Possible gran to get funds for teachers to put in extra time for organizing event.
–Possible education element with then and now history.

X. Discussion Items

A. Wait List Priority Policy

See attached policy BP 5118.

XI. Action Items

Resolution 2018 01 09 A. Approve Interdistrict Transfer Policy
Moved by: Brian Coyle, seconded by: Geronimo Bernard, ayes: 4, nays:_____, abstain:_____, absent: 1, motion approved.

XII. Adjournment at 8:10 p.m. to next regular Board meeting on Tuesday, February 13, 2018.

Minutes Approved As Written: Date:_______________________

David J. Smith, President

Kaya Westling, Clerk

Meeting Agenda for 09/11/2018

AGENDA
Tuesday, September 11, 2018

I. Call to Order at ¬¬¬¬¬¬¬______ p.m., (7:00 p.m.)
Roll call: Brian Coyle, Gloria Faircloth, Ian Llewellyn, Jim Smith, and Kaya Westling. Other persons attending are also invited to give their names, but this is optional. No one shall be required to provide a name in order to attend the meeting.)

Designated taker of minutes______________ and timekeeper________________.

II. Adoption of the Agenda (as written or as amended). Members of the public may request that the order of items on the agenda be changed. The Board may delete or change the order of items, but the only new items that may be added are those that involve a need for immediate action and that came to the Board’s attention less than 72 hours before the meeting.

If amended: moved by:_____ seconded by: _____, ayes:___, nays____, abstain___, absent___, motion_________.

III. Patriotic Observance

IV. Approval of Minutes of Previous Meetings

Approval of Minutes of June 26, 2018 and August 14, 2018 Meetings. If amended: Moved by: _______, seconded by:_______, ayes:____, nays:_____, abstain:_____, absent:_____, motion __________.

V. Recognitions

To John Holland, James McNeil, and Kaya Westling, for installing replacement bulbs in multi-purpose room.

VI. Public Comment (This is the time for the public to comment on items that are not on the agenda. Board members or staff may respond briefly or ask for clarifications, but no Board action will be taken.)

VII. CEF/CATSS Report

VIII. Board Mail

IX. Reports
a. Superintendent’s Report
1. Facility
2. Budget
3. Employment
4. After School Program
5. Lunch Program

b. Principal’s Report
1. Staffing
2. Curriculum

c. Board Policy Project

d. Other Reports and Requests by Board Members

X. Discussion Items

Facility Use by Community Members and the need to complete a facility use application.

XI. Public Hearing on Sufficiency of Instructional Materials

XII. Action Items

Resolution 2018 09 11A: Approve Sufficiency of Instructional Materials
Moved by: _______, seconded by:_______, ayes:____, nays:_____, abstain:_____, absent:_____, motion __________.

Resolution 2018 09 11: B. Approve Interdistrict Transfer for Student 2018 0911B.
Moved by: _______, seconded by:_______, ayes:____, nays:_____, abstain:_____, absent:_____, motion __________.

Resolution 2018 09 11 C. Approve Interdistrict Transfer for Student 2018 0911C.
Moved by: _______, seconded by:_______, ayes:____, nays:_____, abstain:_____, absent:_____, motion __________.

Resolution 2018 09 11D. Approve Interdistrict Transfer for Student 2018 09 11D.
Moved by: _______, seconded by:_______, ayes:____, nays:_____, abstain:_____, absent:_____, motion __________.

Resolution 2018 0911 E. Approve Interdistrict Transfer for Student 2018 09 11E.
Moved by: _______, seconded by:_______, ayes:____, nays:_____, abstain:_____, absent:_____, motion __________.

Resolution 2018 0911F. Approve Interdistrict Transfer for Student 2018 09 11F.
Moved by: _______, seconded by:_______, ayes:____, nays:_____, abstain:_____, absent:_____, motion __________.

Resolution 2018 0911G. Approve Contract for Janitorial Services to James BIrden to $1,650 a month.
Moved by: _______, seconded by:_______, ayes:____, nays:_____, abstain:_____, absent:_____, motion __________.
Resolution 2018 09 11H. Approve Job Description for 0.6 FTE Superintendent/principal position for 11/1/18 to 6/30/19.
Moved by: _______, seconded by:_______, ayes:____, nays:_____, abstain:_____, absent:_____, motion __________.

Resolution 2018 09 11 I. Approve 2017/18 Unaudited Actuals
Moved by: _______, seconded by:_______, ayes:____, nays:_____, abstain:_____, absent:_____, motion __________.

Resolution 2018 09 11J. Approve GANN Appropriations Limit
Moved by: _______, seconded by:_______, ayes:____, nays:_____, abstain:_____, absent:_____, motion __________.

XII. Adjournment at ______________ p.m. to next regular Board meeting on Tuesday,

Agenda Prepared: By Jim Smith and Gloria Faircloth

Meeting Agenda For 08/14/2018

AGENDA

Tuesday, August 14, 2018

I. Call to Order at ______ p.m., (7:00 p.m.)

Roll call: Brian Coyle, Gloria Faircloth, Ian Llewellyn, Jim Smith, and Kaya Westling. Other persons attending are also invited to give their names, but this is optional. No one shall be required to provide a name in order to attend the meeting.)

Designated taker of minutes______________ and timekeeper________________.

II. Adoption of the Agenda (as written or as amended). Members of the public may request that the order of items on the agenda be changed. The Board may delete or change the order of items, but the only new items that may be added are those that involve a need for immediate action and that came to the Board’s attention less than 72 hours before the meeting.

If amended: moved by:_____ seconded by: _____, ayes:___, nays____, abstain___, absent___, motion_________.

III. Patriotic Observance

IV. Approval of Minutes of Previous Meetings

Approval of Minutes of July 10, 2018 Meeting.

Moved by: _______, seconded by:_______, ayes:____, nays:_____, abstain:_____, absent:_____, motion __________.

V. Recognitions

A. To all who produced and participated in the Centennial Picnic.

B. To Forrest Gilbert who repaired our parking area guard rail.

C. To CEF for their generous and essential contribution of $164,244.00!

VI. Public Comment (This is the time for the public to comment on items that are not on the agenda. Board members or staff may respond briefly or ask for clarifications, but no Board action will be taken.)

VII. CEF/CATSS Report

VIII. Board Mail

IX. Reports

a. Superintendent’s Report

1. Facility

2. Budget

3. Employment

4. After School Program

5. Lunch Program

b. Principal’s Report

1. Staffing

2. Curriculum

c. Board Policy Project

d. Other Reports and Requests by Board Members

X. Discussion Items

A. Increase Janitorial Contract to $1,650 month per 10 months.

XI. Action Items

Resolution 2018 08 14 A. Approve Policy BP 3320 Claims Against the District.

Moved by: _______, seconded by:_______, ayes:____, nays:_____, abstain:_____, absent:_____, motion __________.

Resolution 2018 08 14 B. Approve Policy 5145.13 Response to Immigration Enforcement

Moved by: _______, seconded by:_______, ayes:____, nays:_____, abstain:_____, absent:_____, motion __________.

Resolution 2018 08 14 C. Approve Williams Quarterly Uniform Complaint Form

Moved by: _______, seconded by:_______, ayes:____, nays:_____, abstain:_____, absent:_____, motion __________.

XII. Adjournment at ______________ p.m. to next regular Board meeting on Tuesday, September 11, 2018.

Agenda Prepared: By Jim Smith and Gloria Faircloth

Meeting Minutes for 06/05/2018

CATSS Meeting 06/05/18

Next CATSS Meeting: Next school year…

Attendance:, Dylan, Lisa, Kelly W., Sonya, Greg, Libbi, Lucia

Previous meeting minutes: …

Agenda:

Budget:
Working out $s and figuring where what $ came from to figure out what goes where to balance budget given shortfall & plan next years budget. – Needs to be worked out by July 15th, sooner better… “We know what we’re doing with the finances” Libbi and Greg to meet and hand off
Year end gifts to teachers, staff and volunteers reconsidering as it was to balance when Canyon couldn’t pay teachers, staff same as rest of county. Now pay teachers, staff same so maybe back off on end of year gifts…

Costa Rica update: –
Kids need to bring $100-$200 petty cash
Tickets were less than expected so put leftover $ to “Pay it forward” but first tell parents if they want remainder returned
17-18 finances
$ in
Haunted House: $314
Art fair: $1287
Parents Night Out: $576
Critter corner: $155
Parents paid $4200
$ out
Total for tickets: ~$4k and change
Left over for pay forward ~$2000

Upcoming Events:
Play:
Call out for parents to bring cookies. Cookies used to keep kids quiet during other kids performances
CATSS coffee & tea
100 year picnic July 29
Planning meeting 11th

All School Picnic:
No glass containers
K12 fruit
345 salad
678 deserts
Misty: teriyaki chicken
CATSS (Ruby) bring check to pay but don’t fill out ‘cause cost dependant on
Bring waggon from moving things
CATSS bring tablecloth, lemonade & water
From 15-16 budget ~$1157, $400 of which was food which not paying this year
Don’t need to reserve tables
Volunteers:
Sonya – can grab parents… there are many
Serving food
Policing desert handout

8th grade graduation thurs 14th & goodby’s
CATSS should oversee – need gdoc for this event

Workdays:
June 30, july 22
Ramona will send out reminders…
Ruby Dylan, Jorgan, Greg and others Haunted house
Walk a thon – Cassi, Dylan, Sonya, Ami
John H, Dylan, Greg change lights in multipurpose room

Elections:
Concerns over day vs. night meetings

New Board voted in by unanimous vote:
Co. vice president/president: Cambria & Maggie
Treasurererer – Greg
Secretary: Rod

Next year fundraisers:
Tiles – Need Peggy and Esperanza to meet
Walk a thon – CATSS
Bike ride – CEF

Bikeride:
Likely a CEF fundraiser
Kelly handed out outline for those interested can review
Continuing to research
Wants main sponsor to be Sports Basement
2ndary sponsors – grizzly peak century good partner as has lots of resources
Maybe Cliff Bar
Need EMT at each stop
3 stops
Route – keep in Cconter Costa or cross Conty line? Ask Grizzly Peak 100 mile ride. Their ride is ~1000 rides 10000 ft of climbing. $65 presale $80 day of.
Target 500 riders at $85 per person = $42,500 gross

Meeting Minutes for 05/22/2018

CATSS Meeting 05/14/18

Next CATSS Meeting: 05/22/18

Attendance:, Dylan, Lisa, Ruby., Sonya, Rod

Previous meeting minutes: …

Agenda:

School Picnic:
Change up of who bring what food to picnic. Sign up sheet to follow
Need to have check ready to pay park at arrival

Spring Play: 6/7
People bring cookies – Ramona puts ask
CATSS do tea coffee

Graduation: 6/14
7th grade parent does graduation: Kelly M? Misty?
Rose for each graduate and students leaving school in 6 or 7 as well.
Ruby checking w/7th grade parents

Open House
7-9pm 5/24
coffee, tea, lemonade,
8th graders in costa
CEF make EOY verbal ask?

End of Year gifts to staff:
Make sure Libbi can attend when we talk about.
Need from Gloria

Must review budget next meeting

Coffee
Time to invest in 30-40 cup coffee maker. New big percolators don’t burn coffee – CATSS to get

CATSS Board – what-who-when do we decide? Next CATSS meeting must decide

Sonya meet with Libbi – meet this weekend.

Then…

CATSS Finance meeting 5/22 at school – target passing budget for 18-19 school year

Then…

CATSS has final Election meeting to decide CATSS new board

Maggi, Greg, Cambria, Melanie, Lola, Rod, and any others interested in being on CATSS board attend if interested in being on board and current CATSS board

Leftovers from 100 year gala what to do with champagne and beer? – Oh my!
Leftover champagne to staff luncheon – last day of school
Leftover beer go to spaghetti dinner in grove – WHEN!

Meeting Minutes for 05/01/2018

CATSS Meeting 05/01/18

Next CATSS Meeting: 5/10/18

Attendance: Melanie, Ruby, Dylan, Lisa, Lola, Kelly W, Cassie, Ami, Raph, Josia, Libbi lately

Previous meeting minutes: …

Agenda:

100 Year Gala breakdown:

Community liked the inclusiveness

Food truck – late, ran out of food – Misy do food nextime
Serving food took too long – next time have serving time window

Dessert potluck was awesome and well stocked

Sound was good – could have conversation

Lola – will upload notes
Auction items posted more days before event
More clear timing orchestrated by MC
Crate “Run of show” schedule
MC did good job upping items
Have event producer to watch times and move things along and trigger runners to make things (turn music down)
Auction descriptions were hard to see
Not have MC in front of auction items
Better lighting for MC away from auction
Better save 6-8 weeks b4 event and weekly reminders via email and mailbox
Auction donations have several weeks b4 event so can get list of items out b4 event

Auction #s
Approx $38k is low
Expenses $4k
Net $34k
CEF @ $113k of $165k b4 auction
CEF gets $18k from auction
CATSS gets full budget from auction
Total Budget shortfall ~$20k – CEF and CATSS split $10k each from reserves

Ideas for extra incentive for high $ bidders

T-shirt sales still going. Available from Ramona then sales go online.

Critter Cafe will live again – early supper – Potluck or Misty make spaghetti & garlic bread
Keep affordable – $10 each or $20 family
Date – before end of the school year
Want to have alcohol and kids.
Sell leftover booze
Maybe show movie

School do 100 year celebration for kids at start of ‘18-19 school year

Next year – spring no auction unless bike ride falls through – Fall walk-a-thon

Casie wants walk-a-thon every year – me too
Good event to engage kids, parents, community
Good in fall to bring people together

Bike ride is spring event
Brings in bike riders who pass canyon

Tile thing still coming – Esperanza working on it – getting close

Maybell thing in the fall

School starts aug 29

Labor Day sept 3

All School Campout in Grove – Sept 7,8 date decided

Back to school night sept 13

678 sept 19,20,21

345 oct 3,4,5 to move Sept 26,27,28?

Walk–a-thon Oct 13

Halloween oct 27

Board put together welcome new parent letter for what is expected – hours input CEF ask

Lucia/Ramona same as above

Parent buddies for incoming K kids derived from buddy’s

For Halloween and walk-a-thon have separate parent core of parents for each

Potential CATSS new officers
Pres – Maggi?
VP – Cabria?
Treasurer – Greg?
Secretary – is open

End of year picnic
Same as last year