Author Archives: Eric Reynolds

Meeting Minutes for 06/18/2019

Canyon Elementary School District
P.O. Box 187, Pinehurst Road, Canyon, California 94516
Office (925) 376-4671 fax (925) 376-2343 email canyones@canyon.k12.ca.us
REGULAR SESSION OF THE GOVERNING BOARD
And
PUBLIC HEARINGS

FINAL ADOPTION OF 2019/2020 BUDGET BUDGET ADOPTION

AND LCAP FOR 2019/2020, 2020/2021, AND 2021/2022

PLAN DETERMINING HOW TO SPEND EDUCATION PROTECTION ACCOUNT FUNDS

Tuesday, June 18, 2019

Governance Team
Governing Board Members: Brian Coyle (Vice President),
Peggy Lynch, (Member), Jim Smith (President), Esperanza Surls, (Member), Kaya Westling (Clerk)
Administration: Monica Santiago, Chief Business Official, Lucia Sullivan, Superintendent

Minutes
Tuesday, June 18, 2020

8:00 a.m.
I. Call to Order at ¬¬¬¬¬¬¬8:10 a.m.,
Roll call: Brian Coyle, Esperanza Surls, and Kaya Westling. Other persons attending are also invited to give their names, but this is optional. No one shall be required to provide a name in order to attend the meeting.)

Designated taker of minutes: Esperanza Surls and timekeeper: Kaya Westling.

II. Adoption of the Agenda (as written or as amended). Members of the public may request that the order of items on the agenda be changed. The Board may delete or change the order of items, but the only new items that may be added are those that involve a need for immediate action and that came to the Board’s attention less than 72 hours before the meeting.

If amended: moved by: Brian Coyle, seconded by: Esperanza Surls, ayes: 3, nays____, abstain___, absent: 2, motion approved.

III. Patriotic Observance

IV. Approval of Minutes of Previous Meetings

Monica mentioned that the auditor said that all Action items need to be accompanied by back up documentation, i.e., budget, LCAP, written plan, etc., and minutes need to be more detailed and be signed by the President and the Clerk of the Board after approval.

Approval of Minutes of * Meeting . If amended: Moved by: _______, seconded by:_______, ayes:____, nays:_____, abstain:_____, absent:_____, motion __________.

V. Recognitions

VI. Public Comment (This is the time for the public to comment on items that are not on the agenda. Board members or staff may respond briefly or ask for clarifications, but no Board action will be taken.)

VII. CEF/CATSS Report

VIII. Board Mail

IX. Reports
A. Superintendent’s / Principal’s Report

B. CBO Report
1. Budget
a. Budget Transfers and Amendments

Monica read from the budget.

2. Lunch Program

3. Balances in Excess of Minimum Reserve Requirements

c. Board Policy Project

d. Other Reports and Requests by Board Members

X. Discussion Items

None.

XI. Action Items

Monica mentioned that the auditor said that all Action items need to be accompanied by back up documentation, i.e., budget, LCAP, written plan, etc., and minutes need to be more detailed and be signed by the President and the Clerk of the Board after approval.

Resolution 2018 0618A. Final Adoption of the 2019/2020 Budget
Moved by: Esperanza Surls, seconded by: Kaya Westling, ayes: 3, nays:_____, abstain:_____, absent: 2, motion approved.

Resolution 2018 06 18 B. Approval of LCAP for 2019/2020, 2020/2021, and 2021/2022
Moved by: Brian Coyle, seconded by: Kaya Westling, ayes: 3, nays:_____, abstain:, absent: 2, motion approved.

Resolution 2018 06 18C. Approve Plan for Determining How to Spend Education Protection Account Funds
Moved by: Esperanza Surls, seconded by: Kaya Westling, ayes: 3, nays:_____, abstain:_ , absent: 2, motion approved.

XII. Adjournment at 8:25 a.m. to next regular Board meeting on Tuesday, July 9, 2019

Minutes Approved As Written: Date:_____________

Jim Smith, President

Kaya Westling, Clerk

Meeting Agenda for 02/12/2019

Canyon Elementary School District
P.O. Box 187, Pinehurst Road, Canyon, California 94516
Office (925) 376-4671 fax (925) 376-2343 email canyones@canyon.k12.ca.us
REGULAR SESSION OF THE GOVERNING BOARD
Tuesday, February 12, 2019

Governance Team
Governing Board Members: Brian Coyle (Vice President),
Peggy Lynch, (Member), Jim Smith (President), Esperanza Surls, (Member), Kaya Westling (Clerk)
Administration: Monica Santiago, Chief Business Official, Lucia Sullivan, Superintendent

Board Agenda Notices
Participation: members of the public are invited to speak on any agenda item, or, during the public comment period, on any item not on the agenda. When recognized by the President, members of the public are asked to identify themselves and speak for not more than 5 minutes for an individual or 10 minutes for a group.

Special Accommodations: an individual who plans to attend a Board meeting and requires disability-related accommodations or modifications, including auxiliary aids and services, in order to participate, should contact the Superintendent in writing at the district office. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements or accommodations to ensure accessibility to the meeting.

AGENDA
Tuesday, February 12, 2019

I. Call to Order at ¬¬¬¬¬¬¬______ p.m., (7:00 p.m.)
Roll call: Brian Coyle, Gloria Faircloth, Peggy Lynch, Jim Smith, Esperanza Surls, and Kaya Westling. Other persons attending are also invited to give their names, but this is optional. No one shall be required to provide a name in order to attend the meeting.)

Designated taker of minutes______________ and timekeeper________________.

II. Adoption of the Agenda (as written or as amended). Members of the public may request that the order of items on the agenda be changed. The Board may delete or change the order of items, but the only new items that may be added are those that involve a need for immediate action and that came to the Board’s attention less than 72 hours before the meeting.

If amended: moved by:_____ seconded by: _____, ayes:___, nays____, abstain___, absent___, motion_________.

III. Patriotic Observance

IV. Approval of Minutes of Previous Meetings

Approval of Minutes of November 13, 2018 Meeting. If amended: Moved by: _______, seconded by:_______, ayes:____, nays:_____, abstain:_____, absent:_____, motion __________.

Approval of Minutes of December 11, and December 18, 2018 Meetings. If amended: Moved by: _______, seconded by:_______, ayes:____, nays:_____, abstain:_____, absent:_____, motion __________.

Approval of Minutes of January 8, 2019 Meeting. If amended: Moved by: _______, seconded by:_______, ayes:____, nays:_____, abstain:_____, absent:_____, motion __________.

V. Recognitions

VI. Public Comment (This is the time for the public to comment on items that are not on the agenda. Board members or staff may respond briefly or ask for clarifications, but no Board action will be taken.)

VII. CEF/CATSS Report

VIII. Board Mail

IX. Reports

a. Superintendent’s / Principal’s report
• Development of Parent Survey
• Upcoming Events at School

b. CBO Report
• Budget
• Lunch Program

c. Board Policy Project
d. Other Reports and Requests by Board Members

X. Discussion Items

XI. Action Items

Resolution 2019 02 12 A. Approve Contract for Steven Roach Accountancy Corporation, Auditor, Year 1 of 3-Year Contract
Moved by: _______, seconded by:_______, ayes:____, nays:_____, abstain:_____, absent:_____, motion __________.

Resolution 2019 02 12 B. Approve Uniform Quarterly Complaint Form
Moved by: _______, seconded by:_______, ayes:____, nays:_____, abstain:_____, absent:_____, motion __________.

Resolution 2019 02 12 C. Approve Budget Adjustments
Moved by: _______, seconded by:_______, ayes:____, nays:_____, abstain:_____, absent:_____, motion __________.

Resolution 2019 02 12 D. Approve Inter-District Attendance Request for Student 2019 02-12D.
Moved by: _______, seconded by:_______, ayes:____, nays:_____, abstain:_____, absent:_____, motion __________.

Resolution 2019 02 12 E. Approve Plan for Low Performing Student Block Grant
Moved by: _______, seconded by:_______, ayes:____, nays:_____, abstain:_____, absent:_____, motion __________.

XII. Closed Session: Confidential Human Resources Matter

XIII. Report Out on Closed Session:

XIV. Adjournment at ______________ p.m. to next regular Board meeting on Tuesday,

Agenda Prepared: By Jim Smith and Lucia Sullivan

Meeting Agenda for 01/08/2018

Canyon Elementary School District
P.O. Box 187, Pinehurst Road, Canyon, California 94516
Office (925) 376-4671 fax (925) 376-2343 email canyones@canyon.k12.ca.us
REGULAR SESSION OF THE GOVERNING BOARD
Tuesday, January 8, 2019

Governance Team
Governing Board Members: Brian Coyle (Vice President),
Peggy Lynch, (Member), Jim Smith (President), Esperanza Surls, (Member), Kaya Westling (Clerk)
Administration: Monica Santiago, Chief Business Official, Lucia Sullivan, Superintendent

Board Agenda Notices
Participation: members of the public are invited to speak on any agenda item, or, during the public comment period, on any item not on the agenda. When recognized by the President, members of the public are asked to identify themselves and speak for not more than 5 minutes for an individual or 10 minutes for a group.

Special Accommodations: an individual who plans to attend a Board meeting and requires disability-related accommodations or modifications, including auxiliary aids and services, in order to participate, should contact the Superintendent in writing at the district office. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements or accommodations to ensure accessibility to the meeting.

AGENDA
Tuesday, January 8, 2019

I. Call to Order at ¬¬¬¬¬¬¬______ p.m., (7:00 p.m.)
Roll call: Brian Coyle, Gloria Faircloth, Peggy Lynch, Jim Smith, Esperanza Surls, and Kaya Westling. Other persons attending are also invited to give their names, but this is optional. No one shall be required to provide a name in order to attend the meeting.)

Designated taker of minutes______________ and timekeeper________________.

II. Adoption of the Agenda (as written or as amended). Members of the public may request that the order of items on the agenda be changed. The Board may delete or change the order of items, but the only new items that may be added are those that involve a need for immediate action and that came to the Board’s attention less than 72 hours before the meeting.

If amended: moved by:_____ seconded by: _____, ayes:___, nays____, abstain___, absent___, motion_________.

III. Patriotic Observance

IV. Approval of Minutes of Previous Meetings

Approval of Minutes of November 13, 2018 Meeting . If amended: Moved by: _______, seconded by:_______, ayes:____, nays:_____, abstain:_____, absent:_____, motion __________.

Approval of Minutes of December 11 and December 18, 2018 Meetings. If amended: Moved by: _______, seconded by:_______, ayes:____, nays:_____, abstain:_____, absent:_____, motion __________.

V. Recognitions

To all of the students and teachers that performed and created the Winter Performances.
VI. Public Comment (This is the time for the public to comment on items that are not on the agenda. Board members or staff may respond briefly or ask for clarifications, but no Board action will be taken.)

VII. CEF/CATSS Report

VIII. Board Mail

IX. Reports
a. Superintendent’s / Principal’s Report

Staffing Plan for 678 in Spring of 2019.

b. CBO Report

Auditor’s Report and Findings

c. Board Policy Project

d. Other Reports and Requests by Board Members

X. Discussion Items

XI. Action Items

Resolution 2019 01 08 A. Approve Agreement for Internet Access.
Moved by: _______, seconded by:_______, ayes:____, nays:_____, abstain:_____, absent:_____, motion __________.

Resolution 2019 01 08 B. Approval of Audit Report and Findings
Moved by: _______, seconded by:_______, ayes:____, nays:_____, abstain:_____, absent:_____, motion __________.

XII. Adjournment at ______________ p.m. to next regular Board meeting on Tuesday,

Agenda Prepared: By Jim Smith and Lucia Sullivan

Meeting Agenda for 12/18/2018

Canyon Elementary School District
P.O. Box 187, Pinehurst Road, Canyon, California 94516
Office (925) 376-4671 fax (925) 376-2343 email canyones@canyon.k12.ca.us
REGULAR SESSION OF THE GOVERNING BOARD
Tuesday, December 18, 2018
4:00 p.m.
Closed Session
Governance Team
Governing Board Members: Brian Coyle (Vice President),
Peggy Lynch, (Member), Jim Smith (President), Esperanza Surls (Member), Kaya Westling (Clerk)
Administration: Monica Santiago, Chief Business Official, Lucia Sullivan, Superintendent

Board Agenda Notices
Participation: members of the public are invited to speak on any agenda item, or, during the public comment period, on any item not on the agenda. When recognized by the President, members of the public are asked to identify themselves and speak for not more than 5 minutes for an individual or 10 minutes for a group.

Special Accommodations: an individual who plans to attend a Board meeting and requires disability-related accommodations or modifications, including auxiliary aids and services, in order to participate, should contact the Superintendent in writing at the district office. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements or accommodations to ensure accessibility to the meeting.

AGENDA for Closed Session
Tuesday, December 18, 2018
4:00 p.m.
I. Call to Order at ¬¬¬¬¬¬¬______ p.m., 4:00
Roll call: Brian Coyle, Gloria Faircloth, Ian Llewellyn, Jim Smith, and Kaya Westling. Other persons attending are also invited to give their names, but this is optional. No one shall be required to provide a name in order to attend the meeting.)

Designated taker of minutes______________ and timekeeper________________.

II. Adoption of the Agenda (as written or as amended). Members of the public may request that the order of items on the agenda be changed. The Board may delete or change the order of items, but the only new items that may be added are those that involve a need for immediate action and that came to the Board’s attention less than 72 hours before the meeting.

If amended: moved by:_____ seconded by: _____, ayes:___, nays____, abstain___, absent___, motion_________.

III. Patriotic Observance

IV. Public Comment (This is the time for the public to comment on items that are not on the agenda. Board members or staff may respond briefly or ask for clarifications, but no Board action will be taken.)

V. Closed Session of the Governing Board

Certificated Personnel Matter

VI. Report Out on Closed Session:

VII. Adjournment at ______________ p.m. to next regular Board meeting on Tuesday,

Meeting Agenda for 12/11/2018

Canyon Elementary School District
P.O. Box 187, Pinehurst Road, Canyon, California 94516
Office (925) 376-4671 fax (925) 376-2343 email canyones@canyon.k12.ca.us

Annual Organizational Meeting
and
REGULAR SESSION OF THE GOVERNING BOARD
Tuesday, December 11, 2018
7:00 p.m.
Governance Team
Governing Board Members: (Member) Brian Coyle (Vice President),
Ian Llewellyn, (Member), Jim Smith (President), Kaya Westling (Clerk)
Administration: Lucia Sullivan, Superintendent, Monica Santiago, Chief Business Official

Board Agenda Notices
Participation: members of the public are invited to speak on any agenda item, or, during the public comment period, on any item not on the agenda. When recognized by the President, members of the public are asked to identify themselves and speak for not more than 5 minutes for an individual or 10 minutes for a group.

Special Accommodations: an individual who plans to attend a Board meeting and requires disability-related accommodations or modifications, including auxiliary aids and services, in order to participate, should contact the Superintendent in writing at the district office. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements or accommodations to ensure accessibility to the meeting.

AGENDA
Tuesday, December 11, 2018
7:00 p.m.
I. Call to Order at ¬¬¬¬¬¬¬______ p.m.,
Roll call: Brian Coyle, Gloria Faircloth, Ian Llewellyn, Jim Smith, Kaya Westling (Other persons attending are also invited to give their names, but this is optional. No one shall be required to provide a name in order to attend the meeting.)

Designated taker of minutes______________ and timekeeper________________.

II. Adoption of the Agenda (as written or as amended). Members of the public may request that the order of items on the agenda be changed. The Board may delete or change the order of items, but the only new items that may be added are those that involve a need for immediate action and that came to the Board’s attention less than 72 hours before the meeting.

If amended: moved by:_____ seconded by: _____, ayes:___, nays____, abstain___, absent___, motion_________.

III. Patriotic Observance

IV. Approval of Minutes of Previous Meetings

Approval of Minutes of * Meeting. If amended: Moved by: _______, seconded by:_______, ayes:____, nays:_____, abstain:_____, absent:_____, motion __________.

V. Annual Organizational Meeting

a. Swearing in of the Trustees/Oaths of Office

Peggy Lynch
David James Smith
L. Esperanza Surls

b. Election of Officers

I. President
Moved by:_____ seconded by: _____, ayes:___, nays____, abstain___, absent___, motion_________.

II. Vice President
Moved by:_____ seconded by: _____, ayes:___, nays____, abstain___, absent___, motion_________.

III. Clerk
Moved by:_____ seconded by: _____, ayes:___, nays____, abstain___, absent___, motion_________.

VI. Recognitions

To all who organized and participated in the Holiday Crafts Faire.

VII. Public Comment (This is the time for the public to comment on items that are not on the agenda. Board members or staff may respond briefly or ask for clarifications, but no Board action will be taken.)

VIII. CEF/CATSS Report

IX. Board Mail

X. Reports

A. Superintendent/Principal Reports
1. After School Program
2. Budget
3. Curriculum
4. Employment
5. Lunch Program
6. Staffing

c. Board Policy Project

d. Other Reports and Requests by Board Members

XI. Discussion Items

A. Establishment of a formal board authorized facility committee.

XII. Action Items

Resolution 2018 12 11A. Authorized Signature Resolution
Moved by:_____ seconded by: _____, ayes:___, nays____, abstain___, absent___, motion_________.

Resolution 2018 12 11B. Filing of Statement of Facts for Roster of Public Agencies
Moved by:_____ seconded by: _____, ayes:___, nays____, abstain___, absent___, motion _______.
Resolution 2018 12 C. Approval of Form J-13A (Request for Allowance of Attendance Due to Emergency Conditions).
Moved by:_____ seconded by: _____, ayes:___, nays____, abstain___, absent___, motion _______.

Resolution 2018 12 11 D. Approval of the 1st Interim Budget Report
Moved by:_____ seconded by: _____, ayes:___, nays____, abstain___, absent___, motion _______.

Resolution 2018 12 11 E. Approval of Superintendent’s Contract 2018 – 2019
Moved by:_____ seconded by: _____, ayes:___, nays____, abstain___, absent___, motion _______.

Adjournment at ______________ p.m. to next regular Board meeting on Tuesday,
January 8, 2018.

Agenda prepared by Jim Smith and Lucia Sullivan

Meeting Agenda for 11/13/2018

Canyon Elementary School District
P.O. Box 187, Pinehurst Road, Canyon, California 94516
Office (925) 376-4671 fax (925) 376-2343 email canyones@canyon.k12.ca.us
REGULAR SESSION OF THE GOVERNING BOARD
Tuesday, November 13, 2018

Governance Team
Governing Board Members: Brian Coyle Vice President),
Ian Llewellyn, (Member), (Clerk),Jim Smith (President), Kaya Westling (Clerk)
Administration: Lucia Sullivan, Superintendent, Monica Santiago, Chief Business Official

Board Agenda Notices
Participation: members of the public are invited to speak on any agenda item, or, during the public comment period, on any item not on the agenda. When recognized by the President, members of the public are asked to identify themselves and speak for not more than 5 minutes for an individual or 10 minutes for a group.

Special Accommodations: an individual who plans to attend a Board meeting and requires disability-related accommodations or modifications, including auxiliary aids and services, in order to participate, should contact the Superintendent in writing at the district office. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements or accommodations to ensure accessibility to the meeting.

AGENDA
Tuesday, November 13, 2018

I. Call to Order at ¬¬¬¬¬¬¬______ p.m., (7:00 p.m.)
Roll call: Brian Coyle, Ian Llewellyn, Monica Santiago, Jim Smith, Lucia Sullivan, and Kaya Westling. Other persons attending are also invited to give their names, but this is optional. No one shall be required to provide a name in order to attend the meeting.)

Designated taker of minutes______________ and timekeeper________________.

II. Adoption of the Agenda (as written or as amended). Members of the public may request that the order of items on the agenda be changed. The Board may delete or change the order of items, but the only new items that may be added are those that involve a need for immediate action and that came to the Board’s attention less than 72 hours before the meeting.

If amended: moved by:_____ seconded by: _____, ayes:___, nays____, abstain___, absent___, motion_________.

III. Patriotic Observance

IV. Approval of Minutes of Previous Meetings

Approval of Minutes of October 9, 2018 Meeting. If amended: Moved by: _______, seconded by:_______, ayes:____, nays:_____, abstain:_____, absent:_____, motion __________.

Approval of Minutes of October 23, 2018 Meeting. If amended: Moved by: _______, seconded by:_______, ayes:____, nays:_____, abstain:_____, absent:_____, motion __________.

V. Recognitions

A. Thanks to Cassie, Kelly Westling, and All Who Supported the Walk-a-Thon.
B. To All Who Supported the Halloween Festival.

VI. Public Comment (This is the time for the public to comment on items that are not on the agenda. Board members or staff may respond briefly or ask for clarifications, but no Board action will be taken.)

VII. CEF/CATSS Report

VIII. Board Mail

IX. Reports
a. Superintendent’s / Principal’s Reports
1. After School Program
2. Budget
3. Curriculum
4. Employment
5. Lunch Program
6. Staffing

c. Board Policy Project

d. Other Reports and Requests by Board Members

X. Discussion Items

A. Establish a Formal Facility Committee (Alarm Response List) (15 Minutes).
B. Fund Raising
C. Bond for Building (15 minutes)

XI. Action Items

Moved by: _______, seconded by:_______, ayes:____, nays:_____, abstain:_____, absent:_____, motion __________.

XII. Adjournment at ______________ p.m. to next regular Board meeting on Tuesday, December 11, 2018.

Agenda Prepared: By Jim Smith and Lucia Sullivan

Meeting Agenda for 10/09/2018

Canyon Elementary School District
P.O. Box 187, Pinehurst Road, Canyon, California 94516
Office (925) 376-4671 fax (925) 376-2343 email canyones@canyon.k12.ca.us
REGULAR SESSION OF THE GOVERNING BOARD
Tuesday, October 9, 2018
7:00 p.m.

Governance Team
Governing Board Members: Brian Coyle Vice President),
Ian Llewellyn, (Member), (Clerk),Jim Smith (President), Kaya Westling (Clerk)
Administration: Gloria Faircloth, Superintendent, Chief Business Official

Board Agenda Notices
Participation: members of the public are invited to speak on any agenda item, or, during the public comment period, on any item not on the agenda. When recognized by the President, members of the public are asked to identify themselves and speak for not more than 5 minutes for an individual or 10 minutes for a group.

Special Accommodations: an individual who plans to attend a Board meeting and requires disability-related accommodations or modifications, including auxiliary aids and services, in order to participate, should contact the Superintendent in writing at the district office. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements or accommodations to ensure accessibility to the meeting.

AGENDA
Tuesday, October 9, 2018

I. Call to Order at ¬¬¬¬¬¬¬______ p.m., (7:00 p.m.)
Roll call: Brian Coyle, Gloria Faircloth, Ian Llewellyn, Jim Smith, and Kaya Westling. Other persons attending are also invited to give their names, but this is optional. No one shall be required to provide a name in order to attend the meeting.)

Designated taker of minutes______________ and timekeeper________________.

II. Adoption of the Agenda (as written or as amended). Members of the public may request that the order of items on the agenda be changed. The Board may delete or change the order of items, but the only new items that may be added are those that involve a need for immediate action and that came to the Board’s attention less than 72 hours before the meeting.

If amended: moved by:_____ seconded by: _____, ayes:___, nays____, abstain___, absent___, motion_________.

III. Patriotic Observance

IV. Approval of Minutes of Previous Meetings

Approval of Minutes of August 14, 2018 and September 11, 2018 Meetings. If amended: Moved by: _______, seconded by:_______, ayes:____, nays:_____, abstain:_____, absent:_____, motion __________.

V. Recognitions

Thank you Montana Rane for your Years of Service.
Sequoia Alba and Aaron Webster for taking care of the technology needs of Canyon School.

VI. Public Comment (This is the time for the public to comment on items that are not on the agenda. Board members or staff may respond briefly or ask for clarifications, but no Board action will be taken.)

VII. CEF/CATSS Report

VIII. Board Mail

IX. Reports
a. Superintendent’s Report
1. Facility
2. Budget – LAIF
3. Employment
4. After School Program
5. Lunch Program- Increase Revolving Checking Account Amount to $1,600.

b. Principal’s Report
1. Staffing
2. Curriculum

c. Board Policy Project

d. Other Reports and Requests by Board Members

X. Discussion Items

A. Facilities Committee: Toilet Replacement, Water Softening

B. Brown Act, Board Agenda Protocol and Board Member Discussions.

C. Acalanes Interdistrict Policy for High School.

XI. Action Items

Resolution 2018 10 09 A. Approve Interdistrict Transfer Application for Student #20181009A.
Moved by: _______, seconded by:_______, ayes:____, nays:_____, abstain:_____, absent:_____, motion __________.

Resolution 2018 10 09 B. Approve Warrant Batches:
31018, 51018, 71018, 71618, 18517, 02018, 18529,32018, 52018, 72018, 18527, 33018, 53018, 73018, 18537, 73618, 34018, 54018, 74618, 18547, 05018, 18557, 75618, 18567, 76018, 36018, 37018, 57018, 18577, 38018, 78018, 18587, 59018, 39018, 79018, 79618, 18597, 10018, 40018, 60018, 80018, 18607, 11018, 41018, 61018, 81018, 18617, 81618, 42018, 62018, 82018, 18627, 82618, 18638, 31019, 51019, 71019, 71619, 19517, 02019, 32019, 52010, 72019, 72619, 19527, 33019, 53019

Resolution 2018 10 09C. Approve 3rd Quarter Uniform Complaint Form
Moved by: _______, seconded by:_______, ayes:____, nays:_____, abstain:_____, absent:_____, motion __________.

XII. Adjournment at ______________ p.m. to next regular Board meeting on Tuesday, November 13, 2018.

Agenda Prepared: By Jim Smith and Gloria Faircloth

Meeting Agenda for 10/23/2018

Canyon Elementary School District
P.O. Box 187, Pinehurst Road, Canyon, California 94516
Office (925) 376-4671 fax (925) 376-2343 email canyones@canyon.k12.ca.us
REGULAR SESSION OF THE GOVERNING BOARD
Tuesday, October 23
2:45 p.m.

Governance Team
Governing Board Members: Brian Coyle Vice President),
Ian Llewellyn, (Member), (Clerk),Jim Smith (President), Kaya Westling (Clerk)
Administration: Gloria Faircloth, Superintendent, Chief Business Official

Board Agenda Notices
Participation: members of the public are invited to speak on any agenda item, or, during the public comment period, on any item not on the agenda. When recognized by the President, members of the public are asked to identify themselves and speak for not more than 5 minutes for an individual or 10 minutes for a group.

Special Accommodations: an individual who plans to attend a Board meeting and requires disability-related accommodations or modifications, including auxiliary aids and services, in order to participate, should contact the Superintendent in writing at the district office. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements or accommodations to ensure accessibility to the meeting.

AGENDA
Tuesday, October 23, 2018
2:45 p.m.

I. Call to Order at ¬¬¬¬¬¬¬______ p.m., (7:00 p.m.)
Roll call: Brian Coyle, Gloria Faircloth, Ian Llewellyn, Jim Smith, and Kaya Westling. Other persons attending are also invited to give their names, but this is optional. No one shall be required to provide a name in order to attend the meeting.)

Designated taker of minutes______________ and timekeeper________________.

II. Adoption of the Agenda (as written or as amended). Members of the public may request that the order of items on the agenda be changed. The Board may delete or change the order of items, but the only new items that may be added are those that involve a need for immediate action and that came to the Board’s attention less than 72 hours before the meeting.

If amended: moved by:_____ seconded by: _____, ayes:___, nays____, abstain___, absent___, motion_________.

III. Patriotic Observance

IV. Approval of Minutes of Previous Meetings

Approval of Minutes of * Meeting . If amended: Moved by: _______, seconded by:_______, ayes:____, nays:_____, abstain:_____, absent:_____, motion __________.

V. Recognitions

VI. Public Comment (This is the time for the public to comment on items that are not on the agenda. Board members or staff may respond briefly or ask for clarifications, but no Board action will be taken.)

VII. CEF/CATSS Report

VIII. Board Mail

IX. Reports
a. Superintendent’s Report
1. Facility
2. Budget
3. Employment
4. After School Program
5. Lunch Program

b. Principal’s Report
1. Staffing
2. Curriculum

c. Board Policy Project

d. Other Reports and Requests by Board Members

X. Discussion Items

XI. Action Items

Resolution 2018 10 23 A. Approve Superintendent/Principal Contract for 2018-2019
Moved by: _______, seconded by:_______, ayes:____, nays:_____, abstain:_____, absent:_____, motion __________.

Resolution 2018 10 23 B. Approve Increasing the Cafeteria Revolving Cash Account to $1,600.
Moved by: _______, seconded by:_______, ayes:____, nays:_____, abstain:_____, absent:_____, motion __________.

XII. Adjournment at ______________ p.m. to next regular Board meeting on Tuesday, November 13, 2018.

Agenda Prepared: By Jim Smith and Gloria Faircloth

Meeting Minutes for 07/10/2018

Tuesday, July 10, 2018
Brown Act Training 1 to 4
Board Meeting 4 p.m.

Governance Team
Governing Board Members: Brian Coyle Vice President),
Ian Llewellyn, (Member), (Clerk),Jim Smith (President), Kaya Westling (Clerk)
Administration: Gloria Faircloth, Superintendent, Chief Business Official

Minutes
Tuesday, July 10, 2018
4 p.m.

I. Call to Order at ¬¬¬¬¬¬¬4 p.m., (4:00 p.m.)
Roll call: Geronimo Bernard, Brian Coyle, Gloria Faircloth, Ian Llewellyn, Jim Smith, and Kaya Westling. Other persons attending are also invited to give their names, but this is optional. No one shall be required to provide a name in order to attend the meeting.)

Designated taker of minutes: Brian Coyle and timekeeper: Kaya Westling.

II. Adoption of the Agenda as written:

Moved by: Brian Coyle, seconded by: Kaya Westling, ayes: 3, nays____, abstain___, absent: 1, motion approved.

III. Patriotic Observance

IV. Approval of Minutes of Previous Meetings

Approval of Minutes of * Meeting . If amended: Moved by: _______, seconded by:_______, ayes:____, nays:_____, abstain:_____, absent:_____, motion __________.

V. Recognitions

Thanks to all who came to the Work Day. Lots of work got done.

VI. Public Comment: None.

VII. CEF/CATSS Report

VIII. Board Mail

IX. Reports
a. Superintendent’s Report
1. Facility
2. Budget
3. Employment
4. After School Program
5. Lunch Program

b. Principal’s Report
1. Staffing
2. Curriculum

c. Board Policy Project

We have two policies to adopt: 1) Timeframe for filing claims against the district and 2) Policy to protect immigrant families/student.

These policies need to be on the next meeting’s agenda.

d. Other Reports and Requests by Board Members

X. Discussion Items

A. Acalanes Union High School District Academic Calendar for 2019-2020

In 2019/2020 AUHSD will shift schedule forward.

XI. Action Items

Resolution 2018 07 10A. Approve 18/19 Balances in Excess of Reserves
Moved by: Kaya Westling, seconded by: Brian Coyle, ayes: 3, nays:_____, abstain:_____, absent: 1, motion approved.

Note: Reserves can be used for one time payments, primarily for emergency and unanticipated expenses.

XII. Adjournment at 5 p.m. to next regular Board meeting on Tuesday, August 14, 2018.

Meeting Minutes for 06/12/2018

Tuesday, June 12, 2018

I. Call to Order at ¬¬¬¬¬¬¬7:05 p.m., (7:00 p.m.)
Roll call: Geronimo Bernard, Brian Coyle, Gloria Faircloth, Ian Llewellyn, Jim Smith, and Kaya Westling.

Designated taker of minutes: Geronimo Bernard and timekeeper: Kaya Westling

II. Adoption of the Agenda as amended: Added second recognition.

If amended: moved by: Jim Smith, seconded by: Geronimo Bernard, ayes 4, nays 1, abstain___, absent___, motion approved.

III. Patriotic Observance

Peace.

IV. Approval of Minutes of Previous Meetings

Approval of Minutes of May 10, 2018 Meeting . Moved by: Brian Coyle, seconded by: Kaya Westling, ayes:4, nays:_____, abstain:_____, absent: 1, motion approved.

V. Recognitions

To the Generous and Skilled Repairs of the APSE by Community Members.

Brian Coyle for his efforts in starting Costa Rica Outward Bound Trip 12 year’s ago.

VI. Public Comment (This is the time for the public to comment on items that are not on the agenda. Board members or staff may respond briefly or ask for clarifications, but no Board action will be taken.)

• Shout out to all who made the all school picnic a success.
• Parent sad/upset that they feel back door deals being done at last meeting.
• Do we need a superintendent? Would like a career educator as superintendent. Feel that would be the best.
• Feel Lucia is best fit to be the superintendent.

VII. Public Hearing on the LCAP and 18/19 Budget

LCAP – We have highest scores of standard testing in county. School site council did survey for feedback led by Lucia. LCAP done purely to receive funding for the school. Attendance still an issue.
Budget – Revenue $833,948.50, Expenditures $833.948.50. CEF contribution: $68,549.50. See attached report for more details or ask the superintendent for more details.

VIII. CEF/CATSS Report

CEF: Creek Tile Mosaic Fundraiser Project: Student do most of work. Parent’s donation based on size of area they sponsor.

CATSS: Elected new board. Transition will take place this summer.

IX. Board Mail

X. Reports
a. Superintendent’s Report

Brown Act Training July 10 at 1 p.m.

1. Facility

• Need concrete piers for retaining wall at room c.
• Need someone to take over for Gloria’s position as Facility project/meeting Organizer. Most likely will be a board member.
• Still looking for Electrical Work bids.
• Need someone to work with/coordinate with Water System Operator on a regular basis.

2. Budget

Need to pass BP3320 at July 10 meeting. Puts a limit on how long some can seek legal action against the school. See attached document for full report.

3. Employment

4. After School Program

5. Lunch Program

b. Principal’s Report

Will follow up on attendance issues.
Want to use the picnic to gather historical information to publish later in the fall.
Lunch is being made 15 minutes earlier.

1. Staffing- staffing will stay the same.

2. Curriculum

Art teacher hire to be done soon.

c. Board Policy Project

d. Other Reports and Requests by Board Members

Summary of principal and superintendent duties. See attached document.

X. Discussion Items

XI. Action Items

2018 06 12 A. Approve Williams Quarterly Uniform Complaint Form
Moved by: Brian Coyle, seconded by: Geronimo Bernard, ayes: 4, nays:_____, abstain:___, absent: 1, motion approved.

Resolution 2018 06 12 B. Approve Interdistrict Transfer Application for Student #20180612B.
Moved by: Brian Coyle, seconded by: Kaya Westling, ayes: 4, nays:_____, abstain:_____, absent: 4, motion approved.

Resolution 2018 06 12 C. Approve Interdistrict Transfer for Out of District Student #20180612 C.
Moved by: Brian Coyle, seconded by: Kaya Westling, ayes: 4, nays:_____, abstain:_____, absent: 1, motion approved.

Resolution 201806 12 D. Approval of CBO Contract for Monica Santiago FY 2018/19.
Moved by: Geronimo Bernard, seconded by: Kaya Westling, ayes: 4, nays:_____, abstain:_____, absent: 1, motion approved.

Resolution 201806 12 E. Approve Salary Schedules for 2018/2019
Moved by: Geronimo Bernard, seconded by: Brian Coyle, ayes: 4, nays:_____, abstain:_____, absent: 1, motion approved.

Resolution 201806 12 F. Approve “Bell Schedule” changes for 2018/19 School Year.
Moved by: Brian Coyle, seconded by: Kaya Westling, ayes: 4, nays:_____, abstain:_____, absent: 1, motion approved.

Resolution 201806 12 G. Approve Resolution Ordering Specifications of the Election Order.
Moved by: Brian Coyle, seconded by: Kaya Westling, ayes: 4, nays:_____, abstain:_____, absent: 1, motion approved.

XII. Adjournment at 9:30 p.m. to next regular Board meeting on Tuesday, July 10, 2018 beginning 4 p.m.